24 administrative assistant jobs found

Purpose of the Role:   The Administrative Assistant is responsible for the efficient and effective operations of the Electrical & Mechanical (E/M) Services Section by performing administrative tasks requiring a sound understanding of the organizational policies and practices to support the Manager E/M Services. The position also requires the incumbent to assist in managing the office of the MEMS to provide efficient secretarial and administrative support at all times. The incumbent is the first representative of Electrical & Mechanical (E/M) Services section to greet many of the visitors to the E/M office and must ensure that the Sections business affairs are properly managed. The Administrative Assistant will ensure that appropriate resources are always in place to successfully meet the requirements imposed by the company’s stated mission and goals.   Key accountabilities: Provide general clerical support and maintain database and...

Purpose of the Role: The Administration Assistant provides efficient administrative, records management, and business support services to ARFFS to ensure operational readiness, regulatory compliance, effective governance, and efficient workforce administration. The role supports the management of personnel records, leave administration, reporting, training records, procurement documentation, board papers, budgets, correspondence, and operational documentation necessary for ARFFS to meet ICAO, CAAF, and Fiji Airports requirements. The position contributes directly to Fiji Airports' strategic goals of operational excellence, regulatory compliance, workforce effectiveness, and continuous improvement. Key accountabilities: Records and Documentation Management Maintain and administer ARFFS electronic and hard copy filing systems. Ensure all operational, training, personnel and compliance records are accurately maintained. Manage document control for SOPs,...

Purpose of the Role: The Admin Assistant will report to the MBCW and is responsible for the provision of administrative support to the BCW Staff and Management Team. Key accountabilities: Maintenance and Support Provide administrative support services to the BCW Department. Maintain databases, review incoming correspondence, manage the filing system, and draft responses on matters delegated by the MBCW or General Manager Assets & Infrastructure (GMAI). Answer and direct telephone calls and inquiries, and personally attend to customers as appropriate. Update BCW documents and ensure that other operational documents are also kept current. Ensure the upkeep and tidiness of the BCW office and maintain office discipline. Manage office resources effectively, process requisitions for items through ACCPAC, and follow up on procurement for the BCW Department. Organize and act as secretariat for BCW meetings, including preparing agendas, taking...

The Opportunity The School invites applications from suitably qualified, experienced, and highly motivated individuals for the position of Assistant Lecturer in Management and Public Administration. The successful candidate will be expected to demonstrate excellence in teaching and learning by delivering courses across undergraduate, postgraduate, and master's programmes in Management and Public Administration. The appointee will also be expected to maintain an active research agenda, producing high quality research within their area of expertise and contributing to the School's thematic research priorities. The role also involves contributing to programme and curriculum development, supervising student learning, supporting academic administration, and participating in marketing, outreach and engagement activities, industry engagement, while advancing the University's mission and strategic priorities as outlined in the University Strategic Plan. The...

Background:   Associate Professor :  An Associate Professor will be well known in their field, they will have a national profile and will likely collaborate internationally. They are likely to have chaired sessions at international conferences and be invited to give talks at academic meetings in Fiji and overseas. They will have a significant research/scholarship record, some of which will be in high profile international journals, or other appropriate outlets, in their field. The Associate Professor will show significant academic leadership. They will link their research to their teaching and develop new papers and courses inspired by their research expertise. They must have clear evidence of good teaching performance. They should be supervising thesis graduate students. Assistant Professor :  An Assistant Professor has developed his/her own research and teaching interests and is becoming known nationally for his/her work. They will effectively...

Background:   An Assistant Professor has developed his/her own research and teaching interests and is becoming known nationally for his/her work. They will effectively contribute to curriculum development, publish regularly in peer-reviewed international journals or other appropriate outlets and are likely to have edited collections of work or meeting proceedings. They will also have chaired sessions at, or have been part of, the organising committees of academic conferences or relevant disciplinary meetings. They should be beginning to show Academic Leadership in their teaching and/or their research speciality and be involved in administrative duties at least at Department/School level. Person Specification:  Essential   MBBS + Master’s with specialist registration more than 5 years work experience MBBS + Master’s with specialist registration less than 5 years work Demonstrated evidence in learning and teaching and...

Location: InterContinental Fiji Golf Resort & Spa, Natadola, Fiji We are looking for a highly organised, proactive and tech-savvy Executive Assistant to support the Regional General Manager – Fiji & Pacific , as well as other members of our regional and senior leadership team. Based at the beautiful InterContinental Fiji Golf Resort & Spa , this is a dynamic role for someone who enjoys working in a fast-paced hospitality environment, can manage competing priorities with confidence and is equally comfortable supporting senior leaders behind the scenes or stepping into the operation when needed. Your day-to-day In this role, you will provide high-level administrative and coordination support to the Regional General Manager and wider regional leadership team. Your responsibilities will include managing schedules and meetings, coordinating information and communications, preparing reports and presentations, and helping ensure priorities and...

Key Responsibilities Accurate data entry for work given by partners. Assisting with the preparation and lodgement of FNPF (Fiji National Provident Fund) contributions and returns. Assisting with FRCS (Fiji Revenue and Customs Service) lodgements, including VAT, PAYE and related filings. Bank reconciliations. Assisting with payroll processing. Filing, record-keeping and general administrative support to the accounting team. Liaising with clients on routine matters under the supervision of the partners. Requirements & Skills A Diploma or Degree in Accounting, or working towards an accounting qualification, (candidates with strong relevant experience will also be considered). Prior experience in an accounting or bookkeeping role, or in a similar practice, is an advantage. Familiarity with FNPF and FRCS online lodgement portals (TPOS) will be highly regarded. Working knowledge of MYOB and/or other accounting software, and proficiency...

The Opportunity The Department of Commercial Operations, reporting to the Chief Operating Officer is a self-operating funding section of the University, providing essential support services across its 13 members countries. The key business units under its umbrella include the Book Centre, Fitness Centre, Print and Catering facilities. These units support the University’s strategic plan initiatives, focusing on income generation through intelligent resource use and strengthening partnerships with students. The department aims to create a holistic student experience that empowers graduates to contribute to building cohesive, resilient, and sustainable societies. Additionally, it strengthens student support services to help students achieve their personal, professional and academic potential, and promotes student extracurricular activities, welfare, and wellbeing through its gym and other sporting facilities. The Customer Services Officer is responsible for...

Blue Lagoon Beach Resort is a resort located in the northern Yasawa's on beautiful Nacula Island. Home to two restaurants and Bars, two pools, an amazing Kids Village, Day Spa and Gym, the resort caters up to 140 guests and is busy all throughout the year. Our team of professionals bring their energy and expertise to deliver exceptional experiences to our guests and with this, work together to continue the happiness and friendly atmosphere of which we ae known for. We now have an exciting opportunity for an experienced person to join our team as a Front Office Manager. Front Office Manager   The FO Manager will be responsible for the overall leadership and day-to-day management of the office team. Operating daily from 6am - 10pm, the office team are responsible for daily reconciliation, guest interactions, operational governance and reservation administration, both prior, during and post each guest stay. Working closely with management and all departments, the...

Blue Lagoon Beach Resort   located in the northern Yasawa's on Nacula Island, is a busy resort catering for up to 140 guests daily. Featuring 2 restaurants, 2 bars, 2 pools, Day Spa, Gym, a busy dive centre and a kids village, the resort supports a large team across all departments. We now have an exciting opportunity for an experienced Guest Services Agent/reservationist to join our Front Office Team. GUEST Services Agent + FO Duty Manager The Guest Services Agent is responsible for ensuring exceptional guest experiences by addressing inquiries, resolving concerns, and maintaining high standards of service. This role requires a professional, detail-oriented individual who thrives in a team environment and upholds the reputation of a hospitality setting. The day to day tasks of check in, check out, account reconciliation and processing is just a part of the dynamic day you will experience. Required Skills and Knowledge: Excellent Communication...

Reports To Management Accountant - Fiji / Head of Business and Finance - AUS Department Finance Employment Status Full-Time Position Purpose The Accounts Receivable Officer is responsible for the effective administration of the College's accounts receivable function, ensuring timely and accurate processing of family payments, invoicing, reconciliations, debt management, and account maintenance. The role supports the financial sustainability of the College through proactive monitoring of outstanding fees, accurate record keeping, and adherence to established Accounts Receivable Standard Operating Procedures (SOPs). The position acts as a key liaison between families, administration staff, and the finance team to ensure accurate billing, payment allocation, and account management. Key Responsibilities Accounts Receivable Administration Apply and allocate family payments accurately and promptly. Process and maintain student and family accounts...

Background:   The Facilities Management Coordinator provide technical advice and system support in the facilities management and asset management of assigned Campus portfolios. The incumbent will also provide technical advice and system support in facilities management through the management of Service Level Agreements (SLAs) of ancillary services, including the management of day-to-day housekeeping and grounds maintenance activities, coordination of events set-up, and management of facilities related requests delegated by Maintenance Helpdesk as well as carry out all administrative tasks associated with facilities management.   The incumbent will provide technical advice and system support in asset management through managing property-related asset information and property-related asset management database and assist in managing space planning requirements of the University. Person Specification :  Essential :  ...

Background:   A Lecturer is qualified to Masters’ level and has expertise in a particular subject which is taught proficiently at undergraduate and/or postgraduate level programmes. A Lecturer is research-active and is beginning to publish their work in peer-reviewed journals. A Lecturer is involved in the work of their Department and takes on administrative roles that assist the Department to function. Person Specification:   Essential :    Master’s in the relevant field (FQF level 9)  Minimum of 3 years of relevant teaching/work experience OR  Research-active: evidence of work published in peer-reviewed journals   Salary:  FJD 49,174.00 – 65,945.00 gross per annum plus superannuation   To explore the post further or for any queries you may contact: Name:  Mr. Lawrence Kumar  Email:  lawrence.kumar@fnu.ac.fj...

The Solicitor’s objective is to provide effective, efficient legal advisory services, support and assistance in managing legal and contractual risks for FRA. ROLE REQUIREMENTS: Bachelor’s Degree in Law and Post Graduate Diploma in Legal Practice Admission to the High Court of Fiji At least 2 years of Post qualification experience in professional law practice will be an added advantage. Some knowledge and experience with regulatory (Fiji) laws dealing with government and/or commercial contract administration, particularly contract negotiation, preparation and administration Some knowledge of the practical and legal aspects of drafting legislation and associated litigation, Conveyance and procedure, managing case files Group 2 Driving license. Job Description Link:  Solicitor If you are excited about joining our multicultural and diverse team, you must complete  FRA’s Vacancy Application Form  available [ Click...

Position Number:  CCC008 Finance and Administration Officer   The University of the South Pacific (USP) is a premier regional institution uniquely governed by twelve member countries and dedicated to providing high-quality education and enhancing regionally relevant research opportunities to its diverse student body across the Pacific Islands. USP aims to empower individuals and communities through education, fostering sustainable development and regional cooperation. USP’s leadership in the Pacific, through academic knowledge, policy advice, and resource-sharing, continues to play a key role in advancing the region as a whole. The USP Cook Island Campus delivers the University’s strategic objectives locally and supports Cook Islands, as a USP Member Country, in the social, economic and cultural development of its students and communities. The Finance and Administration Officer will carry out all financial and administrative services...

Our Fiji team is growing, and we are seeking a motivated Finance and Administration Support Staff member to enhance operational efficiency across our overseas offices. The role will involve overseeing administrative and accounts processes, ensuring accurate system and data management, and supporting the wider organisation. There may also be opportunities to work at our international branches as required. Key Requirements Completion of a Diploma or higher-level qualification. Excellent computer literacy and proficiency in relevant software and systems. Strong attention to detail and accuracy. Excellent verbal and written communication skills. Strong organisational and time-management skills. Ability to adapt quickly to new systems, processes and technologies. Self-motivated, disciplined and able to work independently. A positive team-oriented attitude with the ability to build strong working relationships. Ability to manage priorities effectively...

The Opportunity The University of the South Pacific (USP) is the premier tertiary institution in the Pacific region and one of only two regional universities globally. Established in 1968, USP is dedicated to excellence in teaching, research, international engagement and digital innovation guided by its vision of ‘Shaping Pacific Futures’. USP is jointly owned by 13 member countries: Cook Islands, Fiji, Kiribati, Marshall Islands, Naoero, Niue, Samoa, Solomon Islands, Tokelau, Tonga, Tuvalu, Vanuatu and Papua New Guinea. Through this unique regional partnership, the University serves a diverse and geographically dispersed population across more than 33 million square kilometres of the Pacific Ocean. Working at USP offers the opportunity to be part of a dynamic, multicultural and internationally connected institution at the heart of the Pacific contributing to transformative education, impactful research and regional initiatives that help shape the...

Background:  Director Business and Investments  provides strategic and executive leadership for the University’s commercial, enterprise and university private partnership portfolio. The position is responsible for developing, implementing and evaluating the University's commercial strategy, including identifying, evaluating, establishing and growing sustainable business opportunities that generate new revenue, reducing the University’s dependence on external service providers and improving value for money. The Director will lead the development of university-owned companies and business units, including, but not limited to, security services, construction and maintenance services, University lodges and accommodation, property and venue hire, hospitality, retail and other approved commercial ventures.   The Director will also serve as the University’s executive lead for the identification, appraisal, structuring, procurement,...

The Opportunity The appointee will support the effective delivery, administration and continuous improvement of the Solar Energy programme. Responsibilities will include assisting with the planning and delivery of assigned courses, marking and moderating assessments, compiling results, maintaining marksheets, uploading learning materials to Moodle, maintaining academic records, and ensuring compliance with relevant quality requirements. The appointee will work closely with the Coordinator, Solar Energy, to ensure courses are delivered effectively and according to the semester schedule. The appointee will also liaise with industry partners to facilitate students’ Workplace Attachment (WA) placements and strengthen industry engagement. As a member of the Pacific TAFE team, the appointee will contribute to programme marketing, student recruitment and promotion activities, working closely with the Programme Coordinator to grow the Solar Energy programme....