Fleet and Machinery Coordinator

About the Role

We are seeking a highly organised and proactive Fleet and Machinery Coordinator to oversee the day-to-day management of our company vehicles and machinery. This is a key role responsible for ensuring our fleet and machinery are safe, compliant, well-maintained, and available to support business operations.

Working closely with management, workshop personnel, suppliers, and employees, you will coordinate maintenance, servicing, repairs, compliance, and asset records while helping maximise the reliability and availability of our fleet and machinery.

Key Responsibilities

• Coordinate the servicing, maintenance, repairs, and inspections of company vehicles and machinery.

• Manage vehicle registrations, licensing, insurance, warranties, and compliance requirements.

• Maintain accurate records for all fleet and machinery assets, including service history, maintenance schedules, inspections, registrations, warranties, and asset movements.

• Monitor preventative maintenance schedules to minimise downtime.

• Coordinate breakdowns, repairs, replacement vehicles, and machinery hire when required.

• Liaise with external suppliers, workshops, contractors, insurers, and service providers.

• Monitor fleet and machinery costs and assist with budgeting and reporting.

• Coordinate the allocation, delivery, and return of company vehicles and machinery.

• Conduct regular inspections to ensure vehicles and machinery are safe, compliant, and fit for purpose.

• Assist with the procurement, commissioning, disposal, and replacement of fleet vehicles and machinery.

• Ensure all fleet and machinery documentation is current and compliant with company and legislative requirements.

• Prepare reports and provide recommendations to improve fleet performance, machinery utilisation, and operational efficiency.

• Respond promptly to fleet and machinery-related enquiries from employees and management.

• Support the development and implementation of fleet and asset management policies and procedures.

About You

To be successful in this role, you will have:

• Previous experience in fleet coordination, asset management, machinery administration, logistics, or a similar role.

• Excellent organisational and time management skills.

• Strong administrative and computer skills

• High attention to detail and the ability to maintain accurate records.

• Excellent communication and stakeholder management skills.

• The ability to manage multiple priorities and work independently.

• A proactive approach to problem-solving and continuous improvement.

• A current driver's licence.

Desirable

• Knowledge of vehicle and machinery maintenance requirements.

• Understanding of compliance, registrations, inspections, and workplace health and safety requirements.

• Experience in the construction, engineering, mining, utilities, or industrial sectors.

What We Offer

• A stable, full-time position within a growing organisation.

• A supportive and collaborative team environment.

• Opportunities to contribute to the efficiency and success of our operations.

• Competitive remuneration based on skills and experience.

If you are an organised and motivated professional with experience managing fleet and machinery assets, we'd love to hear from you. Apply now with your resume and a cover letter outlining your experience and suitability for the role.