16 Administration & Office Support jobs

If you want to join a world class organization in regards to the application of quality management practices and procedures, then Future Farms Pte Limited could be the perfect choice.  Future Farms Pte Limited trading as Rooster Poultry is a major commercial poultry grower and processor based at Ba, Fiji. It is a wholly owned subsidiary of BSP Life (Fiji) Ltd. The company is a recipient of the Prestigious Fiji Business Excellence President's Award and has ISO certifications on Quality and Food Safety for over 10 years. We are seeking applications from qualified candidates for the above role to support our admin and executive team. This position is responsible for: Greeting visitors, answering phones and routing calls to the correct person or taking messages. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Performing office duties that include ordering supplies and managing a records database.  Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation to boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Provide general administrative support. The candidate should possess the following: Proven experience as an executive assistant or other relevant administrative support experience. In-depth understanding of entire MS Office suite. Ability to organize a daily workload by priorities. Must be able to meet deadlines in a fast-paced quickly changing environment. A proactive approach to problem-solving with strong decision-making skills. Professional level verbal and written communications skills. Demonstrates high standards of conduct and ethics. An attractive salary package commensurate with qualification and experience will be offered to the successful candidate. Interested candidates should forward their application and detailed CV to: Vacancy - Executive Assistant General Manager PO Box 47 Ba Application closes on 24th May 2019

Damodar Cinemas is looking for skilled and performance oriented person to be based at our Cinemas in Suva. All applications and CV's will be treated with strictest confidence and should be received by 25th of May 2019 . Successful candidates will be provided on the job training.   

We are a reputed company. Qualifications Proven track record of experience Ability to work with minimum supervision Good communication skills Please click "Apply Now"

Reporting to the Financial Controller, the successful candidate will be responsible for general administrative and clerical support for the efficient operation of the Finance department. RESPONSIBILITIES: Communicates and/or attends to lodgments with Banks, FRCS, Immigration, Post Office, other statutory bodies and external organisations.  General upkeep of office and administrative duties  Files remittances, organising and maintains the archives room  Organises travel, accommodation and other purchasing for Finance department  Assists in reception and other duties as required. QUALIFICATIONS/EXPERIENCE: Form 6 pass with 2- 3 years’ experience in an office setting  Excellent written and communication skills.  Intermediate computer skills.  Experience in Oracle software or similar would be an advantage.  Successful applicant (s) must be a team player, able to work with minimum supervision and be available to work on shift basis, reliable and punctual. They will need to support organizational quality and environmental initiatives and model Company's core values: Continuous Learning, Insight to Action, Passionate Advocate for Our Brand, Respect for Each Other and Departmental Collaboration, then this could be for you.  Applications close on 26th May 2019. FIJI Water thanks all potential applicants and advises that only shortlisted applicants will be contacted.

DHL maintains its position as the worlds leading international express network by continually expanding and upgrading their network of offices, hubs and gateways and by offering superior service through a well-trained and dedicated workforce. DHL Express (Fiji) Ltd invites applications for the above positions to be based at the Suva Office. The role involves calling customers for debt recovery and will also involve billing activities. Candidates must possess the following skills and qualities: - At least 2 years’ experience in debt collection and/or customer service  Exceptional verbal and written English  Exceptional phone skills  Customer oriented and ability to perform under pressure  Self motivated, team player and fast learner  Time Management skills and problem solving ability  High attention to detail Written applications with detailed CV should be forwarded to: “BILLING & COLLECTION AGENT” The Human Resources Manager DHL Express (Fiji) Limited P 0 Box 13036 Suva Applications close at 5.00pm on Friday 31st  May 2019

The position will be based at the EFL’s Customer Care Office in Nausori and will report to the Team Leader Customer Service. Key Responsibilities Identify and handle customer enquiries efficiently and accurately from EFL customers and contractors requiring assistance in resolving a particular problem or complaint; Provide information and assistance to assist customers resolve or better understand their problems or enquiries in relation to billing, new connection, disconnection and reconnection; Work effectively in a multi-disciplinary team environment where work priorities and demands are constantly changing; Utilize Gentrack to extract relevant information to assist EFL Customers and Contractors with their inquiry; Handle new installation applications and check that all the documentations are in order for processing and advise customer accordingly; Ensure compliance to policies, processes and procedures in relation to other services provided by EFL ; Educate the customer about the organization’s products and services and direct them towards available resources for self-help; Complete necessary documentation to manage customer complaints, issues and subsequent solutions; Enter customer data and other relevant information into EFL database accurately as required; Maintain confidentiality of the organization’s customer data base; Relieve at other sections within the SBA, such as cashiers when the need arises; Attend  and follow up on customer inquiries in respect to Prepaid meters; Suggest Customer Care process improvements and participate in Customer Services initiatives for increased effectiveness; Carry out awareness in villages and communities; Carry out any other duty assigned by the Team Leader. Key Requirements The candidate must have a Diploma or an Advanced Diploma in Business Studies/ Front Line Management/ Quality Management/ Commerce/ Hospitality Management, from a recognized tertiary institute; Experience in Customer Service is essential; Candidates with comprehensive experience in Gen track billing system is an added advantage with standard Microsoft application software Click "Apply Now" 

The position of Regulatory Customer Service Representative is based at the EFL’s Navutu depot and will report to the Installation Inspection Coordinator. Key Responsibilities Assist in field duties for regulatory field teams when required for urgent faults & requests Process applications for permits/power supply; Liaising with customers service Answer enquires from customers and electrical contractors on daily work schedules; Provide customer service for customers (internal and external); Process inspection defects and follow up on approval with the Inspectors &Planning Department; Attend and follow up on customer enquiries with regards to inspection of new connections; Continuous data entry on Gentrack for Electrical Inspections & Electrical Faults; Update Inspection Fault Callout Summary Database, and Customer Connection Database for Operational Performance with regards to Strategic Targets & KPIs and preparing relevant reports; Carry out any other administrative work delegated by the Inspection Coordinator, Unit Leader or General Manager Filing of processed Power Supply Applicants Forms Filing requisition forms for purchase stationery, equipment and products as and when require Processing of fuel invoices and running sheets from drivers within the section for submission to Finance and Fleet Teams; Other assigned tasks from senior level staffs. Key Requirements The candidate must have a Diploma in Business Administration or Applied Computing from a recognized institution; At least three to five years of work experience in a similar role; The incumbent must have excellent PC skills and must possess strong interpersonal skills; Click "Apply Now" 

The position will be based at the EFL’s Office in NCC Vuda and will report to the Team Leader Contact Centre. Key Responsibilities Respond to telephone enquiries from EFL customers and contractors requiring assistance in resolving a particular problem or complaint; Provide information and assistance to assist customers resolve or better understand their problems or enquiries in relation to billing, new connection, disconnection and reconnection; Utilize Gentrack to extract relevant information to assist EFL Customers and Contractors with their inquiry; Handle Emergency Calls and escalate genuine emergency to Controllers as soon as received; Direct all customers’ queries over the phone to the right section/department; Maintain confidentiality of the organization’s customer data base; Adhere to Contact Centre work process, procedures and schedule; Relieve at other sections within the SBA, such as cashiers and customer care front office when the need arises; Required to work on a 24/7 shift basis as per the rostered shifts – weekends and public holidays; Display excellent interpersonal and customer services skills at all times; Register, acknowledge, respond to and or resolve customer correspondence regarding all types of enquiries and complaints through incoming mails, emails, fax and web contact when at support; Schedule, assign or act on any required customer follow-up and call customers for feedback or advice of planned/unplanned shutdowns, faults complaints, reconnections, disconnections, billing enquiry and any other EFL services related enquiry when at support; Administration work at support; registering, signing and delivery of incoming fax / documents, timesheets and requisitions to respective sections, preparation of purchase orders / requisitions, ordering of stationery and other materials as requested by the Customer Services SBA sections; Liaise with the Network team and the Fiji Sun to coordinate daily shutdown and advertise accordingly and email / Call all corporate customers affected by the planned shutdown a day before shutdown; Alert Management of issues or concerns that require  escalation  for complete resolution or which may indicate a larger, underlying problem; Liaise with the Controllers at NCC on Faults and other related issues; Ensure reports are done and proper record keeping for all accounts; Take on and complete any additional responsibilities / tasks given by Contact Centre Management Team. Key Requirements A Diploma or an Advanced Diploma in Business Studies / Front Line Management/ Quality Management / Commerce/ Hospitality Management or a Diploma in a similar discipline; At least two years’ experience in a similar role; Experience in Contact Centre, Gentrack Billing system and standard Microsoft applications software would be an added advantage. Click "Apply Now" 

The position will be based at Energy Fiji Limited’s Head Office and will report to the Unit Leader Customer Service. Key Responsibilities Respond to telephone enquiries from FEA customers and contractors requiring assistance in resolving a particular problem or complaint; Provide information and assistance to assist customers resolve or better understand their problems or enquiries in relation to billing, new connection, disconnection and reconnection; Utilize Gentrack to extract relevant information to assist FEA customers and contractors with their inquiry; Schedule, assign or act on any required customer follow-up and call customers for feedback or advice of planned / unplanned shutdowns, faults complaints, reconnections, disconnections, billing enquiry and any other FEA services related enquiry when at support; Maintain confidentiality of the organization’s customer data base; Adhere to Contact Centre work process, procedures and schedule; Relieve at other sections within the SBA, such as cashiers and customer care front office; Display excellent interpersonal and customer services skills at all times; Carry out any other duties assigned by the Team Leader Contact Centre. Key Requirements The candidate must have a Diploma or an Advanced Diploma in Business Studies/ Front Line Management/ Quality Management/ Commerce/ Hospitality Management Experience in a similar role in with good telephone etiquette and excellent customer services skills is required; Sound knowledge in computing and experience in the Gentrack Billing System would be an added advantage Click "Apply Now" 

The Women in Fisheries Network-Fiji (WiFN-Fiji) is a local NGO committed to strengthen and empower women engaged in the fisheries sector in Fiji, and effectively disseminate information on sustainable fisheries methods and approaches. The WiFN-Fiji is currently hiring a Coordinator to lead and monitor the planning, implementation of the activities of the WiFN-Fiji and reporting of results in accordance with its objectives and values, oversee its engagement and work on gender and fisheries in Fiji, and build a strong membership base. This exciting role requires qualifications and experience as follows: Bachelor degree in natural resource management, fisheries, marine science or a relevant field to coastal fisheries – postgraduate qualifications an advantage; Proven experience of successful management and leadership of a team or unit (at-least at section leader level) in either the public sector, private sector, development agency, regional organization, or non-governmental organization; Demonstrated experience in leading organizational review, strategic planning, developing annual work plans and oversight of programme/project management in particular strong monitoring and evaluation expertise and ability to prepare annual reports; Evidence of experience in lobbying with government on women on issues related to women in fisheries and in a representational role, effectively engaging the Ministry of Women and the Department of Fisheries and other key stakeholders to influence evidence-based fisheries and gender policies; Experience in production of knowledge products, communications and promotion of organizational services and achievements including via social media; Extensive experience in training and capacity building facilitation; Managing evaluation and timely application of learning in future activities; Excellent written and verbal communication skills in the English language; Ability to communicate in the i-taukei language is an advantage; and Proficiency in the use of Microsoft Office, knowledge management and social media tools. This is a one year duration contract with the possibility of extension based on availability of funds.   Applicants are to provide a cover letter and curriculum vitae with 3 references including contact details before 5pm, Saturday, 25'" May 2019. Please note that late applications will not be considered. 

Location : Suva, FIJI Application Deadline : 10-May-19  (Midnight New York, USA)     Type of Contract : Internship Post Level : Intern Languages Required : English   Starting Date : (date when the selected candidate is expected to start) 20-May-2019 Duration of Initial Contract : 6 Months Expected Duration of Assignment : 6 Months   Background Since rolling out its operations in Fiji in 2003, the UNDP GEF Small Grants Programme (SGP) has assisted more than 100 projects, with almost a total grant amount of US$5 million. Projects range from national level policy contributions, institutional strengthening and community-led initiatives on environment conservation, adaptation work, capacity development as well as livelihoods and resilience building efforts.  The UNDP GEF Small Grants Programme operates its strategic term under the guidance of the Global Environment Facility’s four-year cycle and therefore SGP embarks on its new four-year cycle for Operational Phase 7 in 2019. Under the supervision of the National Coordinator, the SGP Fiji intern is required to work with the SGP team in the effective implementation of the programme work plan with certain specific responsibilities.  The SGP Fiji team includes the National Coordinator and Programme Associate and oversees the facilitation of at least 50 open projects and anticipates another 15-20 new projects by year end, 2019 through its grant management programme. SGP Fiji office transitioned from its sub-regional portfolio in the past three years and therefore still needs work to fully sort and put in order some aspects of the transition.  While much of the work required of the intern is to provide support to the SGP staff, specific duties such as updating filing and the development of project information sheets will be also prioritized for this placement.   The internship placement is for a duration of 6 months, with two main objectives; Contribute to the work deliverable(s) of SGP Fiji in a supportive role and by providing necessary assistance to the staff. Enhance skills sets, provide work experience, training and development for the intern.   Duties and Responsibilities The SGP Fiji Intern is expected to be on placement for six months to support the the team in the following duties; Update filing requirements through sorting and cataloguing. Maintain some good level of visibility for Fiji SGP, through social media. Create project profiles (factsheet format). Maintain photo database of SGP Fiji. Work with Programme Associate on any areas that can strengthen Administration and Finance work for SGP. Assist designated NGOs, CBOs and community groups in identifying, formulating, monitoring and evaluation of projects and formulation of lessons learned. Assist with the updating of the database. Assist the National Coordinator in the organization of stakeholder workshops and project development sessions for NGOs, CBOs, and other stakeholders to explain the programme, and to assist designated potential applicants in making the link between local environmental problems and the global concerns of the GEF focal areas and operational programs. Key Deliverables Projects filing, and profiles updated on database. SGP social media updates and visible. Monitoring and evaluation analysis and report to NC. Internship end of placement report.   Competencies Minimum work supervision required and flexible when working in team environment. Excellent verbal and written communications (verbal and written) and networking skills. Interpersonal and negotiation skills. Understand basic environment, climate change issues and community development needs. Consistent with work productivity. Good work ethics and integrity   Required Skills and Experience Applicants to the UNDP internship programme must at the time of application meet one of the following requirements: Be enrolled in a graduate school programme (second university degree or equivalent, or higher); Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); Have graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation. Persons in the development-related fields, preferably with a focus on environment/ natural resource management. Demonstrated interest in environmental issues and demonstrated academic ability in at least one of the GEF focal areas. Demonstrated interest in community-oriented environment and development programmes, and in project design, implementation, and monitoring and evaluation. Excellent command of written and spoken English required Ability to think and work logically and work precisely with attention to detail Ability to write clearly and concisely Initiative, sound judgment and demonstrated ability to work harmoniously with staff members of different national and cultural backgrounds. Willingness to travel to and stay some or more days at project sites mostly in the Interior.   Financial Arrangements: UNDP does not pay for internships. The costs associated with the internship must be borne by the intern or his/her nominating institution, related institution or government, which may provide the required financial assistance to its students. The intern will have to obtain financing for subsistence and make his/her own arrangements for travel, accommodation etc; Further Career Opportunities: The purpose of internships is not to lead to further employment with UNDP but to complement an intern's studies. However, a number of interns, having completed their studies and met the necessary requirements, have gone on to further assignments with the UNDP or elsewhere in the United Nations system. Application procedures: All the required documents should be compiled into one file. The application should contain: Combine all the documents into one file, ideally PDF, to be emailed with your application. Application Materials (Note that only complete applications will be considered): Cover letter Curriculum Vitae Completed UNDP Application Form for Internships  (The successful applicant will subsequently require health insurance coverage.) UNDP accepts no responsibility for the medical and life insurance of the intern or costs arising from accidents and illness incurred during an internship. As interns are not covered under any insurance, including MAIP, they should not travel to hazardous locations in the course of their internship with UNDP. Successful applicants for internship must show proof of valid medical and life/accident insurance for the duty station for which they will work. It must include adequate coverage in the event of an injury or illness during the internship which: requires transportation to the Home Country or Country of Residence for further treatment; results in death and requires preparation and return of the remains to the Home Country, or Country of Residence. Incomplete applications will not be considered. Please make sure you have provided all requested materials; The selection process will consist of interviews and a written test. Candidates who are shortlisted for an interview must submit prior the interview the following documents: Official letter from the University confirming enrollment in a graduate-level degree programme (and graduation date); Letter of endorsement from a senior faculty member who has directly supervised the student in the recent past and who is fully acquainted with the student's performance; Copy of school transcript; A brief statement setting out the reasons why he/she is seeking an internship with UNDP and what is expected from the experience; Before being offered an internship position, the selected candidate will have to provide the following additional documents: A Medical Certificate of Good Health from a recognized physician. If the intern is expected to travel outside the country of their residence, other than to Europe and North America, the physician must indicate whether he/she is fit to travel and has had the required inoculations for the country or countries to which the intern is to travel. The successful candidate will be advised of his/her selection within 2 weeks of being interviewed.

An opportunity exists for an Experienced Accounts and Administration Officer to join a medium sizes retail business in the Solomon Islands.  Assist with Accounts Payable and Receivable as required Attend administrative and accounts tasks and ensure all necessary legislative requirements are met Account reconciliations  Allocation and receipting of payments  Daily banking  Setting up new accounts and invoicing Assist with collections of outstanding payments - via phone and email Handle queries with internal and external stakeholders Create and implement standard operating procedures Train junior accounts and administration staff General administration duties  Duties as assigned by your manager Candidate Profile The successful applicant will have proven experience in a similar Accounts and Administration Officer role. The successful applicant will also have the following attributes: Essential complete understanding of MYOB accounting software Diploma in Accounting preferred Minimum 5 years experience in Accounts and Administration High level numeracy and reconciliation skills Demonstrated ability to confidently work autonomously as well as in a team environment High level time management skills & the ability to meet deadlines Excellent communication skills both written and verbal Personable nature and ability to build relationships with key stakeholders Please click "Apply Now"  

MYOB Invoicing Clerk(s).  Positions available at Redbrick Laundry, Namaka Industrial and Laucala Beach Estate. MYOB experience preferred. Accurate and fast data entry skills. Must be able to work rostered shifts including weekends. Apply via email or in person 27 Namaka Industrial Sub Division Nadi 12 Qaua Street LBE  

POSITION INFORMATION   Position Number: LPO009   Position Title: Data Analyst   Employee Class: Senior Staff   Grade: Level 2 & 3   FTE: 1.0   JOB POSTING LOCATION   Section: Registry   Department: 0101-The University Of The South Pacific   Location: Fiji - Laucala Campus   Reports To: Act. Vice President (Planning, Institutional Research & Data, and USP Commercial)   Supervised by: Act. Vice President (Planning, Institutional Research & Data, and USP Commercial)   POSTING TEXT   Purpose:   Nature and Scope: The Opportunity  Reporting to the Acting Vice President (Planning, Quality, Institutional Research & Data, and USP Commercial) the Data Analyst will lead the Institutional Research and Data Section. He/ She will be responsible for providing on a routine basis, and on request, analysis of past and current activity levels (students, faculty, staff, finances, etc.) to facilitate management's decision making in setting priorities and long-range planning for the University.   Key Results Area: (For Advertisement) Key responsibilities of the position will include:  - Providing high quality quantitative data and analysis to USP`s Senior Management, Faculty and staff;  - Generation of high quality, consistent and reliable data required for internal and external reporting;  - Providing statistical and/or predictive information required to monitor and report USP's internal performance;  - Independently auditing, reviewing and verifying databases to ensure data integrity;  - Undertaking institutional research to draw together internal and external factors which underpin strategic decision-making and management within USP;  - Identify patterns and trends in data sets and report to the Senior Management and other relevant stakeholders;  - Work alongside teams within the University or the Senior Management Team to establish business needs.   Minimum Qualifications: The Person We Seek  To be considered for this position, applicants must have:  - Postgraduate qualifications or progress towards postgraduate qualifications in Computing Science or Data Science or Software Engineering or Statistics and extensive relevant experience;  - Proficiency in the use of analytical software to manage, manipulate and present data (e.g. Excel, Access, SPSS) and in managing web information  - Demonstrated ability to produce good reports  - Knowledge of Oracle and Microsoft SQL databases.  - Experience of programming in Python, R, C# and .NET framework. - Knowledge of SPSS, MATLAB/Octave, Weka, software.  - Good mathematical ability;  - The appointee must be able to: write and speak clearly, communicating complex ideas effectively. Attention to details is important.   Preferred Qualifications:   Skills:   Personal Qualities:   Salary Range: L2 FJ $50,184 to FJ $61,289 per annum; L3 FJ $66,521 to FJ $81,491 per annum   Length of Contract: 3 year renewable      

Fully skilled Clerk .  Need to know how to make entry's. Should know how to mark customs tariffs. Please click "Apply Now" with your CV