Executive Officer (Ministry of Multi Ethnic Affairs)

The position is responsible for providing high level administrative and operational Executive Support to the Office of the Honourable Minister and the Permanent Secretary.

This role ensures efficient coordination of executive activities, facilitates communication between the ministry and internal/external stakeholders.

Key Responsibilities

Serve as a primary point of contact between executives and internal departments or external stakeholders.

Prepares papers and present in an ordered manner prior to meeting of all types, especially Cabinet and Parliament meetings.

Assists with follow through of the delivery of research and implementation in the Ministry, including problem identification, evidence collation, economic and options analysis, consultations and identification of success measures.

Prepare consolidated progress report for the Hon. Minister and Permanent Secretary with very clear, concise, comprehensive, based on thorough research, and properly analyze data.

Developing and managing key stakeholder relationships (e.g. Governments, NGOs, International Organizations, Civil Society organizations with a direct and in support of Government programmes.

Knowledge & Experience

1. At least one to two (1-2) years’ work experience in performing administrative duties.
2. Practical working experience of building and sustaining relationships with a network of key people, internally and externally.
3. Understanding of the Fijian Constitution (2013).

Skills & Abilities

1. Strong interpersonal, communication skills, and the ability to work effectively with the team.
2. Ability to assist prepare speeches for the Hon. Minister and Permanent Secretary and deliver it in a timely manner.
3. Capacity to plan for, coordinate multiple tasks and meet deadlines, in particular with regard to planning and reporting
4. Demonstrated ability to maintain confidentiality and neutrality, in a sensitive environment
5. Service oriented approach, with a commitment to supporting the Operational/Corporate environment of the Ministry.

Contact Information

for more information, please contact Sindooja Nair 9908029.