Ministry of Economy Suva, Fiji
Jan 25, 2020Full time
JOB DESCRIPTION: MANAGER HUMAN RESOURCES CORPORATE INFORMATION 1. Position Level: Salary Band (Band J) 2. Salary Range: ($51,132.98 - $65,555.10) 3. Duty Station: Suva, limited travel to divisions and districts required. 4. Reporting Responsibilities; a) Reports To: Head of Administration (HOA) b) Liaises with: Internal Staff; Ministries and Departments; members of the public; and statutory organisation c) Subordinates: Senior Human Resource Analyst, Senior HR Officers POSITION PURPOSE The position manages all human resource activities within the Ministry of Economy (MOE) including recruitment and retention, overseeing best practice recruitment practices and ensuring workplace culture supports and encourages high performance. In addition, this position is responsible to drive the civil service reform aimed at improving HR practices that put client services at the front of all activities throughout the Ministry. KEY RESPONSIBILITIES The position will achieve its purpose through the following: 1. Ensure that all Recruitment and Selection activities are carried out and strictly adheres to the required procedures and guidelines; 2. Oversee all leave management and staff contracting and ensure that staff adheres to HR policies, guidelines and compliance documentations; 3. Ensure Person to Position register is updated monthly and all recruitment is aligned to the appropriate budget allocation; 4. Provide high quality and timely advice on human resources management and relevant legislations; 5. Develop and implement Human Resource Management & Development Policies and manuals in line with best practice; 6. Manage Performance Management related activities for MOE and ensure they are carried out efficiently and effectively; 7. In consultation with HOA, manage all disciplinary matters with MOE in an efficient and effective manner; 8. Promote productive working culture at MOE; 9. Provide HR related reports to Head of Administration for Senior Management reporting as and when needed; 10. Actively contribute to all corporate requirements of the Ministry, including planning, budgeting and selection activities where required. KEY PERFORMANCE INDICATORS Performance will be measured through the following indicators: 1. Human Resource plans developed and approved to support the execution of the Ministry´s operational plan, and all activities delivered as planned; 2. Human Resource Management Policies and Procedures developed and implemented, aligned to the civil service reforms and guidelines and in a timely manner 3. All Human Resource Management functions carried out in compliance with statutory requirements and adherence to government human resource policies and guidelines PERSON SPECIFICATION In addition to a Master’s Degree (or equivalent) in Human Resource Management or Business Administration / Commerce with a first Degree in Human Resource Management, or equivalent work experience, the following Knowledge, Experience, Skills and Abilities are required to successfully undertake this role: KNOWLEDGE AND EXPERIENCE 1. At least 5 years’ experience at senior management level, managing the human resource management division or department in a large organisation or in the public sector 2. Strategic knowledge and understanding of all aspects and functions of human resource management and how they contribute to organisational outcomes 3. Broad knowledge and experience in planning and budgeting, monitoring and evaluation, reporting and coordination of strategic objectives 4. Familiarity with the Fijian Constitution (2013), applicable labour laws of Fiji, SKILLS AND ABILITIES 1. Strong resource management skills, with demonstrated ability to deliver outputs in a resource constrained environment, on a timely and cost-efficient basis 2. Strong communication skills (oral & written), with proficiency in English, the ability to effectively consult to develop and implement sound policies and procedures; and externally, to represent the Ministry at high-level forums. 3. High level of attention to detail with a demonstrated ability to maintain confidentiality and neutrality in a sensitive environment 4. Ability to plan for and meet tight deadlines, often managing multiple outputs and specifically in regard to recruitment and selection and managing varying contractual timelines and activities 5. Demonstrated ability to manage and motivate staff at different levels and from different backgrounds and experiences 6. Capacity to utilise computer programs to support the operations of a complex organisation. 7. Service oriented approach, with a commitment to supporting the operational / corporate environment of the organisation. PERSONAL CHARACTER AND ELIGIBILITY Applicants for employment must be Fijian Citizens, under Age 55, in sound health, with a clear police record. The successful applicant will be required to provide a medical certificate and police clearance as a condition of employment. The Ministry is an Equal Employment Opportunity Employer. Applications are encouraged from all eligible, qualified applicants. All applicants must address the specific knowledge, experience, skills and abilities required for the job, as this criteria will be considered in assessing the relative suitability of applicants.