Purchasing Officer

Raffe Hotels & Resorts is seeking a reliable and detail-oriented Purchasing Officer to join our team. This role is responsible for sourcing, negotiating, and procuring goods and services to support the smooth and efficient operation of the resort. The successful candidate will ensure timely purchasing, maintain cost control, and uphold quality standards while building strong relationships with suppliers.

Key Responsibilities:

• Extract and update Sage requisition orders including addition of supplier and price, preparing for Purchasing Manager to review
• Extract approved Purchase Orders from Sage and send to approved suppliers in a timely manner, ensuring orders are placed to meet delivery deadlines
• Submit new product details to Purchasing Manager for approval
• Complete all new Vendor company documentation and submit to Group Financial Controller for approval
• Prepare tender notices, also known as ‘expressions of interest’
• Liaise with suppliers and confirm orders following company procedures
• Receive all orders at Fiji Gateway Hotel or loading dock, ensuring all items (products and quantities) are as specified on purchase order and invoice when required by Purchasing Manager
• Source potential vendors and liaise with Heads of Department regarding quotes and samples
• Retain expert knowledge of local, national and international suppliers for hotel related products and items
• Complete import documentation and processes as required to ensure smooth and prompt release of imported items
• Manage procurement and delivery process to ensure that all property orders are delivered in a timely manner
• Ensures all requisition orders are submitted in SAGE for approval to specified deadlines
• Prepare detailed manifest for barge loading for island properties’ deliveries
• Prepare payment orders in SAGE for service providers in a timely manner submitting to Finance for payment processing
• Any other reasonable task as requested by your manager or the Group Financial Controller

Qualifications & Skills:

• Tertiary qualification in business administration or related field is preferred.
• Demonstrated knowledge of inventory and supply chain management.
• Minium 3 years’ experience in a purchasing role, preferably within a hotel or resort environment.
• Sound understanding of purchasing procedures.
• Experience in engineering and overseas purchasing.
• Strong communication, negotiation, and organisational skills.
• Proficiency in Microsoft Word, Excel, email applications, and knowledge of Sage software will be added advantage.
• Able to work under minimum supervision and meet strict deadlines in a fast-paced environment.
• Honest, reliable, punctual, and professionally presented.
• Flexible to work extended hours when required.
• Valid group 2 driver’s licence.

What we offer:

• Competitive salary package.
• Clear career progression with the intent to develop and progress. the successful candidate.
• Values-driven culture with attractive employee benefits.

Apply Now:

Send your CV + Cover Letter to hr@raffehotels.com and show us how you’ll help shape the future of our island resort.

Only shortlisted candidates will be contacted.

Application closes on: 6 May 2026