Post of Receptionist/Office Assistant

Position: Receptionist/Office Assistant

Location: JICA Fiji Office, Level 8, Suva Central Building, Suva, Fiji

 The Japan International Cooperation Agency (JICA) Fiji Office is seeking qualified and dedicated applicants for the role of Receptionist.

 Key Responsibilities

Reception Service

• Receiving and making outside calls and receiving visitors.

Administrative service

• Preparing and updating the database for JICA members’ ID and name cards.
• Document and inventory management.
• Other various supporting work and miscellaneous duties.

Logistical Support for JICA members

• Making Appointments (when requested).
• Arrangement of Hotel and Transport.
• Support for accounting and procurement.

Other duties

• Support other assistant staff in their absence.
• Carry out other relevant duties as required by the Resident Representative.

Requirements and Skills

Education:  Minimum Diploma.

Experience: Minimum three (3) years of experience in administration or office management; experience with international agencies is a plus.

Skills:

• Proficiency in English (written and oral); Japanese proficiency is an asset.
• Proficiency in MS Office.
• Strong organizational and administrative skills.
• Excellent communication and interpersonal abilities.
• High ethical standards and integrity.
• Ability to work independently and as a collaborative team member. 

Salary & Benefits

Salary and other benefits will be commensurate with the JICA Fiji Office regulations. 

Terms of Contract:

Duration: One-year renewable contract based on performance.

Probation: A six-month probationary period.

Working Hours: Monday to Friday, 8:30 am to 4:30 pm, with a flexible start from 8:00 am to 9:30 am and an hour lunch break.

 How to Apply

• Qualified candidates are invited to submit their CV and cover letter via email to ml_jicafjhr@jica.go.jp
• Complete the application form via Microsoft Forms Application For the Position of Receptionist (Office Assistant) – Fill out form by 10th May 2026.
• Full CVs should include work experience, academic qualifications, and at least three referees.
• Non-Fiji nationals with a valid work visa are eligible to apply.
• Please note that only shortlisted candidates will be contacted. Shortlisted candidates will be required to provide certified copies of their relevant certifications and documents as part of the recruitment process.

 For further information please contact the JICA Fiji Office via email at ml_jicafjhr@jica.go.jp.

Be sure to use the subject line “Post of Receptionist” for your message to be directed appropriately.