Secretary (Head of Human Resources) (Ministry of Health and Medical Services)

The position is responsible for providing effective and efficient secretarial and administrative services to the Head of Human Resources. 

Key Responsibilities

The position will achieve its purpose through the following:

1. Provide administrative support, including attending to telephone calls, travel arrangements, receiving and dispatch of official correspondences, communication with key stakeholders and filing of documents.

2. Managing the calendar of appointments.

3. Organize meetings, including overseas and local meetings and provide administrative support to meetings including the compilation of required documents.

4. Ensure that messages are communicated promptly to the Head of Human Resources and appropriate feedback are provided in a timely manner.

5. Facilitate itinerary arrangements for the Head of Human Resources or any other staff as assigned by the Head of Human Resources for meeting and workshops.

6. Actively contribute to the ministry’s corporate functions and activities

Knowledge & Experience

1. 1. At least 2 years’ experience in the provision of Secretarial Services
2. 2. Proven experience in the use of Microsoft applications such as MS Word and MS Excel
3. 3. Proven experience in effective management and maintenance of Records, Correspondence and Filing systems, both manually and electronically
4. 4. Experience in organizing travel itineraries locally and overseas, liaising with Travel agents and other relevant stakeholders
5. 5. Understanding of the Fijian Constitution (2013) and relevant policies, legislations, regulations or applicable laws of Fiji

Skills & Abilities

1. 1. Good report writing skills with an excellent ability to communicate effectively
2. 2. Good analytical skills with an attention for detail and accuracy for data and information
3. 3. Demonstrate ability to work within a team and ensure that targets are met within the agreed timeline
4. 4. Demonstrated ability to maintain neutrality and confidentiality
5. 5. Excellent customer service skills
6. 6. Service oriented approach with commitment to supporting the corporate activities of an organisation

Additional Information

Performance will be measured through the following indicators:

1. Achievement of targets in the individual work plan.

2. All official records managed and filed in accordance with legislative requirements and approved Ministry policies and procedures are adhered to in all administrative undertakings.

3. Timely submissions of factual and accurate reports and programme documentation.

4. Meetings and travel organised efficiently and effectively with active participation in the corporate activities of the Ministry as and when required.

Contact Information

For any enquires please contact Ms Asena Masei on email asena.masei@health.gov.fj or telephone 3306177 ext 340226