Principal Administrative Officer (Ministry of Health and Medical Services)

The position provides advice and manages the implementation of HR Management, Productivity Management and Administration services in CWMH. Also assist the Hospital Administrator in providing accurate advice to Heads of Department and Management in terms of HR management and staff development issues and records management. 

Key Responsibilities

The position will achieve its purpose through the following key responsibilities. Working with relevant staff and service providers, in accordance with legislative requirements:

1. Provide policy advice to Management and Head of Divisions on Human Resources Management and Administrative functions, policies and procedures.

2. Develop, maintain, implement and ensure compliance with Human Resource Management policy, related polices and legislations.

3. Facilitate appropriate Learning & Development Plan and Induction training programs.

4. Provide weekly updates, monthly reports and Annual Report on the HR deliverables.

5. Conduct counselling, resolve grievances and prepare disciplinary submissions to HQ.

6. Coordinate human resource and administration operational requirements by scheduling and assigning employees; following up on work results and ensuring that key deliverables in the Business Plan are met.

7. Actively contribute to all corporate functions of the Ministry.

Knowledge & Experience

1. 1. Have 6 years of working experience in managing Human Resource Management, Productivity, Administration and Logistics Services support in a complex organisation, at least 3 years at supervisory level;
2. 2. High level knowledge of all aspects and functions of human resource management and Administration.
3. 3. Understanding of the Fijian Constitution (2013) and applicable labour laws of Fiji.
4. 4. Understanding of teams and how to build and maintain high performing teams.
5. 5. Experience in developing operational plans and strategies.
6. 6. Knowledge of process re-engineering.

Skills & Abilities

1. 1. Demonstrated ability to manage and motivate staff at different levels and from different backgrounds and experience.
2. 2. Capacity to plan for and meet tight and fixed deadlines, in particular with regard to recruitment, selection and contracting activities, administration and logistics activities.
3. 3. Demonstrated ability to analyze and solve complex problems, in a resource constrained environment.
4. 4. Demonstrated ability to maintain confidentiality and neutrality, in a sensitive environment.
5. 5. Capacity to utilize computer programs to support the operations of the Unit and the Ministry as a whole.
6. 6. Strong interpersonal and communication skills and the ability to work effectively with all subordinates
7. 7. Ability to plan, develops, and coordinates multiple tasks/activities while ensuring service improvement.
8. 8. Service oriented approach, with a commitment to supporting the operational / corporate environment of the Ministry.

Additional Information

Performance will be measured through the following indicators:

1. Ensure all Human Resource support functions with regard to Staff Establishment Management, Recruitment and Selection, Human Resource Information System, including policy advice is provided to all staff of the CWMH in a timely manner in accordance with relevant legislations, policies and guidelines.

2. All agreed Human Resource functions and activities are carried out in compliance with the standard operating procedures, business service standards, reform guidelines and applicable legislation.

3. Effective and timely management of staff performance and outcomes, and regular monitoring of attendance to enable successful delivery of quality and timely outputs identified in individual work plans and operational plans.

4. All reports are submitted within the agreed timeframes, and meet the standard reporting requirements, including recommendations for improvement with active contribute to all corporate functions of the Ministry.

Contact Information

For any enquires please contact Ms Asena Masei on email asena.masei@health.gov.fj or telephone 3306177 ext 340226