Clerical Officer Bua [Pool] (Ministry of Rural and Maritime Development, Disaster Management)

The position is responsible to the head of division/section through their immediate supervisors in providing administrative, accounting and clerical services in order to ensure effective and efficient operations of the respective unit/section. 

Key Responsibilities

1. Provide comprehensive general administrative and clerical support to the department.

2. Assist the line managers with provision of timely human resource, Finance and planning services to support Ministry operations.

3. Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.

4. Provide customer services, answer queries and assist in emerging problems our customers face in a timely and efficient manner.

5. Provide Secretariat services and organize and arrange all logistic arrangements for meetings and visits.

6. Prepare and submit relevant required reports to the relevant authorities.

7. Actively contribute to Ministry requirements, including planning, budgeting and 

Knowledge & Experience

1. 1. At least one (1) year experience in Clerical role.
2. 2. Sound knowledge of office management systems and procedures.
3. 3. Basic knowledge of administrative and accounting procedures.
4. 4. Sound knowledge on filing systems.
5. 5. Understanding of the Fiji Constitution [2013] and applicable laws of Fiji.

Skills & Abilities

1. 1. Good communication skills both written and verbal.
2. 2. Ability to follow guidelines and appropriately apply processes.
3. 3. Demonstrated ability to work effectively either as an individual or member of a team.
4. 4. Time management skills and the ability to prioritize work.
5. 5. Attention to detail and accuracy.
6. 6. Demonstrated ability to maintain confidentiality.
7. 7. Capacity to utilize computer programs to support daily operations.
8. 8. Service oriented approach, with a commitment to supporting the operational and corporate environment of the organization.

Additional Information

Applicants for employment in the Ministry must be a Fijian Citizen, under age 60, in sound health, with a clear police record. The successful applicant will be required to provide a medical certificate and police clearance as a condition of employment.

The Ministry is an Equal Employment Opportunity Employer. Applications are encouraged from all eligible, qualified applicants. Only the specific knowledge, experience, skills and abilities required for the job will be considered in assessing the relative suitability of applicants.

Contact Information

For further clarifications please contact Ms. Nitisha Divika of HR Unit on telephone 3313400 ext: 354116 or mobile 9986412.