Senior Administrative Officer (Contracts and Payment) (The Ministry of Public Works, Meteorological Services & Transport)

The Senior Administrative Officer is responsible for ensuring the efficient and effective execution of electrification projects within the Department of Energy. This includes overseeing project planning, tendering, evaluation, procurement, and coordination of funding with relevant stakeholders. The role supports the successful implementation of both on-grid and off-grid electrification schemes by managing contractual processes, facilitating approvals, and preparing comprehensive reports to ensure timely project delivery aligned with policy and operational standards.

Key Responsibilities

The position will achieve its purpose through the following key duties:

1. Project Tendering & Evaluation:

Planning and managing procurement processes, including preparing tender documents, evaluating proposals, and securing necessary approvals (e.g., Government Tender Board, Solicitor General’s Office).

2. Funding and Financial Coordination:

Liaising with the Ministry of Finance to compile and submit documentation (e.g., Requisition for Expenditure) to facilitate timely release of project funds.

3. Contract Management:

Preparing and reviewing contract agreements, obtaining approvals, and facilitating signing processes with relevant authorities.

4. Reporting & Documentation:

Preparing and submitting fortnightly, monthly, and quarterly progress reports.

Maintaining accurate project records and documentation, including liabilities and contractual obligations.

5. Work Planning & Implementation:

Developing work programs and detailed implementation plans for contractors to ensure smooth project execution.

Knowledge & Experience

1. Minimum of 5 years relevant experience in project administration, procurement, or related roles, preferably within the energy or infrastructure sector.
2. Knowledge of Fiji’s Procurement Regulations and processes
3. Strong understanding of project management planning, tendering, evaluation, and contractual processes.

Skills & Abilities

1. Strong understanding of project planning, tendering, evaluation, and contractual processes.
2. Excellent interpersonal, communication, and negotiation skills.
3. Ability to build and maintain effective working relationships with stakeholders.
4. Analytical thinking and problem-solving skills.
5. High attention to detail and accuracy.
6. Project monitoring tools and application
7. Proficient in MS Office Suite (Word, Excel, PowerPoint), and report writing.

Additional Information

Applicants for employment in the Ministry of Public Works, Meteorological Services and Transport must be Fijian Citizens, under Age 60, in sound health, with a clear police record. The successful applicant will be required to provide a medical certificate as a condition of employment.

The Ministry of Public Works, Meteorological Services and Transport is an Equal Employment Opportunity Employer. Applicants are encouraged from all eligible, qualified applicants. Only the specific knowledge, experience, skills and abilities required for the job will be considered in assessing the relative suitability

Contact Information

For more information please contact on 3348-111.