Clerical Officer (Ministry of Forestry)

The position is responsible for providing effective administrative support services in accordance with civil service policies and regulations for the achievement of the Maritime Pine Development Project’s business plan goals.

Key Responsibilities

1. Proper recording off project inward and outward correspondences and ensure complete and correct filing of documents in the division registry.

2. Facilitate procurement of goods and services ensuring accuracy and compliance with financial regulations

3. Attend to internal and external queries in person or through email and phone in a courteous and efficient manner

4. Follow up on invoices for processing of payment, raise payment vouchers and timely payment to vendors, and clear outstanding purchase orders

5. Daily monitoring of project staff attendance and preparation of weekly timesheets for government wage earners (GWE) staff

6. Ensure compliance with asset and transport policies by maintaining asset registers, checking vehicle running sheets and updating vehicle logbooks

7. Comply with and support Ministry administrative policies and activities including workplace health and safety, service improvement programs/activities and participation in selection panels when required

Knowledge & Experience

1. 1. At least 12-months work experience in administration or finance
2. 2. Understanding of financial and administrative legislations, regulations, policies, and procedures

Skills & Abilities

1. 1. Organized and able to meet assigned deadlines.
2. 2. Good communication and interpersonal skills with a customer service focus.
3. 3. Able to follow instruction and guidelines, and work with minimal daily direction from the supervisor\
4. 4. Has a high level of honesty, ethics and integrity and able to take responsibility for actions
5. 5. Proficiency with email and Microsoft Office applications

Additional Information

For further information please go to the Ministry website www.forestry.gov.fj. 

Contact Information

Any queries can be directed to Ms Lewaika Tamidri on phone No: 3301 611 Ext 333 121 or email: lewaika.tamidri@mff.gov.fj