Clerical Officer – Accounts (Ministry of Women, Children and Poverty Alleviation)

The incumbent will be responsible to the Head of Department through the Principal Administrative Officer to support programmes and provide administrative and logistical support to ensure the implementation of the core responsibilities of the National Women’s Machinery for coordination, advocacy and policy advice at the Head Quarters.

Key Responsibilities

The position will achieve its’ purpose through the following:

The position will achieve its’ purpose through the following: 

1. Coordinate and provide administrative and logistical support for national and divisional events, meetings, and outreach programmes to ensure smooth execution of all planned activities. 

2. Assist in the administration of programs and processes and ensure proper coordination and documentation of departmental transport logistics in line with Ministry procedures. 

3. Support the monitoring and tracking of Ministry assets at the Central division to ensure transparency and accountability. 

4. Prepare and submit timely monthly absenteeism returns and weekly timesheet for Government Wage Earners under the direction of the Divisional Women Interest Officer, ensuring accuracy and alignment with guidelines. 

  5. Actively contribute to the Ministry’s corporate responsibilities, including participation in training and adherence to public service policies and codes of conduct. 

6. Prepare , Manage and actively update filing following the Ministry/Department standard filing system 

7. Support inventory and stock control duties including stocktaking, supply distribution, and updating of inventory records for office equipment and materials. 

8. Assist in procurement processes by preparing requisitions, obtaining quotations, and following up with suppliers and vendors in compliance with government procurement procedures 

Knowledge & Experience

1. At least 1 year relevant work experience.
2. Understanding of the Fijian Constitution (2013), applicable Social Service Acts.
3. Demonstrated experience in consultation, negotiation and coordination.
4. Demonstrated knowledge of Public Policies and Gender Issues in Fiji.
5. Demonstrated knowledge and experience in the administration and continuous update of HR records.
6. Demonstrated knowledge on the administration, monitoring and report on the utilization of stores and assets and management of its inventory.
7. Demonstrated knowledge and experience in financial record keeping, accounting, procurement, registry and records management and security.

Skills & Abilities

1. Demonstrated ability to utilize computer programs such as Microsoft word with a typing speed of 30 words per minute, to support daily operations.
2. Service oriented approach, with a commitment to supporting the operational and corporate environment of the organization.
3. Demonstrated effective communication skills both written and oral.
4. Ability to plan and to maximize resources and be a good steward of government resources.
5. Demonstrated ability to work as a team and individually with minimal supervision.
6. Demonstrated ability to multi-task and perform both within the office and out in the field support organizational programs.
7. Demonstrated analytical and mathematical skills for preparing and verifying orders.

Additional Information

Applicants for employment must be of good character, with a background that demonstrates their commitment to the Public Service Values and Code of Conduct contained in the Public Service Act.

Applicants must also be Fijian Citizens, under age 60, in sound health, with a clear police record. 

The Ministry of Women, Children & Social Protection is an Equal Employment Opportunity Employer. Applications are encouraged from all eligible, qualified applicants. All applicants must address the specific knowledge, experience, skills and abilities required for the job, as this criteria will be considered in assessing the relative suitability of applicants.  

Contact Information

For more details, please contact HR Unit on 3315585, (Ext.391160) or email to mwcpa.hrunit@govnet.gov.fj or mwcpahrunit@gmail.com