Free Medicine Program (FMP) Registration and Verification Officer (Ministry of Health and Medical Services)

This position will be responsible for facilitating Free Medicine Program (FMP), registration and providing administrative support for FMP. The position also assists the project manager in facilitating operational activities under Free Medicine scheme for greater efficiency of the program. 

Key Responsibilities

1. Facilitation of FMP registration, filling of FMP forms as and when required and processing of National Health eligibility Cards for the Free Medicine Program.

2. Receiving and attending all Free Medicine Program queries relating to registration.

3. Preparing submissions related to dispatching of FMP registration forms and cards to respective health facilities and other centres.

4. Verification of Free Medicine Program excel sheets against respective prescriptions, formulating and analysis of FMP reports on a monthly basis and or as and when required by the program coordinator.

5. Maintain electronic and or manual records for Free Medicine Program documents, completed registration forms and reports.

6. Assist FMP stores officer to undertake logistical and administrative arrangements for FMP replenishment purposes.

7. Participate and assist with the corporate activities of the ministry.

Knowledge & Experience

1. 1. At least 2 years’ experience in administrative or clerical duties or similar work environment involving the collection and verification of data of decision making
2. 2. Knowledge and some experience of manual filing and good inventory management practices in a warehouse and/or office setting.
3. 3. An understanding of information systems such as a patient information system.

Skills & Abilities

1. 1. Capacity to use computer programs to support the daily operations, (proficiency in MS Office products, word processing, spread sheets, internet, e-mail is required)
2. 2. Demonstrate ability to work within a team and meeting competing and tight deadlines
3. 3. Excellent written and verbal communication skills
4. 4. Ability to act appropriately with matters of confidentiality
5. 5. Good analytical skills with the attention for detail when analysing data.
6. 6. Service oriented approach, with a commitment to supporting the operational / corporate environment of the organisation.

Additional Information

Key Performance Indicators

Performance will be measured through the following indicators:

1. Meeting targeted numbers for FMP registration (> 150 FMP cards processed per week)

2. Assisting the program in the monthly verification process of FMP submissions and reports to the supervisor in the required format.

3. Greater than 80% of the FMP orders replenished within acceptable time frame of 3 days.

4. 100% of FMP forms are accurately filled and/or verified before FMP cards are processed with active participation in corporate activities of the Ministry.

Contact Information

For any enquires please contact Ms Litiana Namosimalua on email litiana.namosimalua@health.gov.fj or telephone 3306177 ext 340226