Procurement Assistant (Ministry of Health and Medical Services)

The position is responsible for the supervision of stores on consumables, stationery, domestic rations, medical gas and donations enhancing quality efficient and effective health services.

Key Responsibilities

1. Identify and plan purchasing need for hospital general stores and rations, pharmaceutical and clinical products with relevant stakeholders.

2. Raising of Indents & Local Purchase Orders (LPOs) and working with suppliers regarding order enquiries.

3. Monitor, update and communicate with program managers on estimated time of arrival of pharmaceutical & clinical products.

4. Ongoing liaison in consultation with Fiji Procurement Office Logistic Management Unit and relevant stakeholders for procuring of goods.

5. Assist the Tender team with Tender activities.

6. Actively contribute to all corporate requirements of the Ministry, including planning, budgeting and selection activities where required.

Knowledge & Experience

1. 1. At least three (3) years’ experience in a procurement setting conducting mass purchasing
2. 2. Sound knowledge and understanding of procurement processes and supply chain management
3. 3. Knowledge and understanding of the relevant procurement laws.
4. 4. An understanding of Occupational and Health & Safety at the Work Place.

Skills & Abilities

1. 1. Demonstrated ability to effectively work within a team
2. 2. Highly developed organizational skills and the ability to communicate with people at different levels and from different backgrounds
3. 3. Must possess sound analytical and problem-solving skills
4. 4. Capacity to utilize basic computer programs to support operations of the department/health facility
5. 5. Service oriented approach, with a commitment to supporting the operational / corporate environment of the organization.

Additional Information

Key Performance Indicators

Performance will be measured through the following indicators:

1. All purchasing needs are identified, and the Purchasing plan is implemented within the agreed timeframes, compliant to specifications, processes, legislations and policies.

2. All indents & LPOs are processed with appropriate suppliers within the timeframe to ensure timely delivery of products to hospital facility departments.

3. Accurate and timely reports are submitted, including outcomes and action items.

4. Active participation in the corporate activities of the Ministry as and when required.

Contact Information

For any enquires please contact Ms Litiana Namosimalua on email litiana.namosimalua@health.gov.fj or telephone 3306177 ext 340226