Procurement Officer (Ministry of Health and Medical Services)

The position is responsible for all Contract management activities in the purchasing of pharmaceutical products and medical supplies, and ensuring contracts between the government and suppliers are within legislative and regulatory requirements of the government of Fiji.

Key Responsibilities

1. Prepare and review contracts between government and suppliers in consultation with relevant stakeholders

2. Prepare, advertise and monitor the terms and conditions of tenders

3. Arrange surety or Performance Bonds (PB) deposit for local and overseas suppliers compliant with the Ministry of Finance policy on determination of the Performance Bonds.

4. Liaise with the Fiji Procurement Office and the Government Tender Board on tender and contract management issues.

5. Prepare and submit weekly and monthly reports.

6. Monitor and document supplier performances against performance indicators.

7. Actively contribute to all corporate requirements of the Ministry, including planning, budgeting and selection activities where required.

Knowledge & Experience

1. 1. At least 2 years’ experience in a Procurement setting or Mass Purchasing Tenders
2. 2. Experience in managing and supervising a team
3. 3. Understanding of the Fiji Constitution 2013 and relevant procurement laws

Skills & Abilities

1. 1. Highly developed organisational skills and the ability to communicate with people at different levels and from different backgrounds.
2. 2. Well-developed negotiation skills
3. 3. Capacity to use computer programs to support the daily operations
4. 4. Demonstrated ability to effectively work in a team and meet competing deadlines
5. 5. Service oriented approach, with a commitment to supporting the operational/corporate environment of the organization

Additional Information

1. All authorised purchases within the annual tender plans and activities under Contract Management are implemented within agreed timeframes and compliant with relevant processes, legislations and policies.

2. Supplier performance & Contract management activities meet specific requirements documented and reported for process improvements.

3. All Performance Bond deposits are arranged and processed within agreed timeframes and meet the required contract agreements.

4. Quality reports are provided and outcomes are actioned in a timely and effective manner with active contribute to all corporate requirements of the Ministry, including planning, budgeting and selection activities where required.

Contact Information

For any enquires please contact Ms Litiana Namosimalua on email litiana.namosimalua@health.gov.fj or telephone 3306177 ext 340226