Administrative Officer (Ministry of Health and Medical Services)

The position is responsible for the Assets Management Unit (AMU) through administrative work in facilitating submission, coordinating and monitoring of the infrastructure projects, refurbishment and assets management in the hospital.

Key Responsibilities

1. Facilitate and administer the maintenance, refurbishment and management of assets at the Hospital.

2. Coordinate and administer Occupational, Health and Safety issues in the hospital in consultation with the various Heads of Department and Health Headquarters.

3. Provide reports to senior management on the status of assets and maintenance work by the agreed timeline.

4. Oversee the administration and management of the Transport Unit.

5. Participate in the corporate activities of the Ministry.

Knowledge & Experience

1. 1. Proven understanding and at least 3 years work experience in a similar or related field.
2. 2. Experience in the application of Occupational Health and Safety at the workplace.
3. 3. Experience in managing a large fleet of vehicles including the rostering and allocation of duties for drivers.
4. 4. An understanding of a procurement process in accordance with Procurement Regulations and its related legislations.

Skills & Abilities

1. 1. Ability to work within a team to achieve set targets and timelines.
2. 2. Ability to liaise and network within an outside the organization to improve service delivery.
3. 3. Capacity to utilize basic computer programs to support operations of the health facility
4. 4. Excellent communication skills with attention to detail and accuracy in report writing,
5. 5. Service oriented approach, with a commitment to supporting the operational / corporate environment of the organization.

Additional Information

Key Performance Indicators

Performance will be measured through the following indicators:

1. All agreed activities and functions are delivered and achieved within agreed timeframes and compliant with relevant processes, legislation and policies.

2. Transport fleet is managed and coordinated in accordance with Transport Regulations.

3. Reports are provided by the due date and in accordance with reporting standards.

4. Active participation in the corporate activities of the Ministry as and when required.

Contact Information

For any enquires please contact Ms Litiana Namosimalua on email litiana.namosimalua@health.gov.fj or telephone 3306177 ext 340226