Manager Capital - Projects (Ministry of Local Government)

The position will work directly with Director Local Government and stakeholders to ensure project deliverables fall within the applicable scope and budget. He or she will coordinate with other departments in the Ministry, Municipal Councils and Development Partners and Donor Agencies to ensure all aspects of each project are compatible as needed to fulfil client needs.

Key Responsibilities

The position will achieve its purpose through the following key responsibilities:

1. Oversee and coordinate internal resources for the flawless execution of capital and special projects and measure project performance using appropriate tools and techniques and report and escalate to management as needed;

2. Monitor all projects are delivered on-time, within scope and within budget and ensure resource availability and allocation of funds and establish and maintain relationships with third parties/vendors and create and maintain comprehensive project documentation;

3. Review Municipal Councils’ construction project proposals to determine time frame, funding limitations, procedures for accomplishing project, staffing requirements and allotment of available resources to various phases of the project;

4. Coordinate the project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility and develop a detailed project plan to monitor and track progress and control potential risks foreseen during the implementation stages of the relevant projects;

5. Manage changes to the project scope, project schedule and project costs using appropriate verification techniques and monitor relationship management with the clients and all stakeholders and perform risk management to minimize project risks;

6. Coordinate with Fiji Procurement Office on call for tenders and project implementation processes and meet with clients to take detailed ordering briefs and clarify specific requirements of each project and delegate project tasks based on junior staff members' individual strengths, skill sets and experience levels;

7. Prepare presentations, assist Department of Local Government on preparing speeches, ministerial statements, parliamentary responses, advertisements, press releases and speaking notes for the Permanent Secretary and/or Minister;

8. Coordinate project performance, specifically to analyse the successful completion of short and long-term goals and manage the budgetary objectives and make adjustments to project constraints based on financial analysis and develop comprehensive project plans to be shared with clients as well as other staff members; and actively oversee all corporate requirements of the Department, including planning, budgeting and human resources activities where required.

Knowledge & Experience

1. 1. Proven 7 years’ successful experience in Capital Project Management;
2. 2. Practical working knowledge managing various extensive projects;
3. 3. Knowledge of reporting on project milestones, predicting risks and mitigating the risk factors;
4. 4. Knowledge of accounting standards, principles and practices, data analysis and reporting of financial status; and
5. 5. Understanding teams and how to work within a high performing team.

Skills & Abilities

1. 1. Excellent client-facing and internal and external communication;
2. 2. Solid organisational skills including attention to detail and multitasking skills;
3. 3. Strong working knowledge of Microsoft Office;
4. 4. Ability to work effectively autonomously with attention to detail and a high level of accuracy;
5. 5. Demonstrated ability to cooperatively work as part of a team;
6. 6. Demonstrated analytical and problem solving skills
7. 7. Ability to plan and organize work in a timely manner in order to achieve deadlines; and 8. Service oriented approach with a commitment to support the operational/corporate environment of the organization.

Additional Information

KEY PERFORMANCE INDICATORS [KPIs]

Performance will be measured through the following indicators:

1. Reporting of projects updates in a timely manner and audit of all projects carried out and unqualified audit reports.

2. Utilisation and monitoring of funds as per planned schedule;

3. Risk assessments of projects in a timely manner;

4. Client satisfaction and process of responsive customer service.

The Ministry of Local Government is an Equal Employment Opportunity Employer

Note: Only shortlisted candidates will be contacted

          Late applications will not be accepted

Contact Information

For further enquires please contact HR Team on 9906 547