Executive Officer

The Opportunity

The University of the South Pacific (USP) is seeking an Executive Officer to join the Planning and Quality Office, Laucala Campus. The Executive Officer position, which reports directly to the Director – Strategy, Planning and Business Intelligence ensures the smooth functioning of the Planning and Quality Office by providing high-level administrative, operational, and strategic support. The incumbent will manage meeting schedules, office logistics and stakeholder communication, while supporting overall Planning & Quality workflows. The position ensures PQO alignment with University processes and timelines, facilitates the preparation of strategic documents and reports, and drives process improvements for effective and timely deliverables.

Responsibilities of the Executive Officer also include:

• Administrative and Operational Oversight:? Provide high-level administrative support and coordinate daily operations, including calendars, meetings, travel, finances, confidential matters, and staffing processes.
• Coordination and Communication:  Coordinate team activities and act as the key liaison between the Director, staff, committees, and external stakeholders, managing correspondence, briefs, and reports.
• Strategic Planning & Performance Reporting Support:  Support the preparation of strategic plans, reviews, performance reports, policy papers, briefings, and track action items to ensure timely reporting and delivery.
• Policy & Procedure Coordination: Support policy and SOPs development and reviews, interpreting and refining procedures to enhance effectiveness and compliance.
• Risk & Compliance Monitoring: Monitor compliance with procurement, regulatory deadlines, and University policies, and escalate risks or issues as required.
• Workplan Monitoring & Reporting: Track and report on the implementation of the annual workplan to ensure alignment with office and University priorities.

The Executive Officer will be required to provide the relevant support to the Director - Strategy, Planning and Business Intelligence, including:

• Identifying areas for improvement, coordinate solutions with relevant staff, and provide guidance when required.
• Attending to other duties as and when required by the Director - Strategy, Planning and Business Intelligence.

The Person We Seek;

To be considered for this position, applicants must have:

• A Bachelor’s degree in Business Administration, Management and Public Administration or a related discipline; and
• Three (3) years of relevant experience and management expertise in technical or administrative fields.
• Knowledge of academic and administrative policies and interrelationships.
• Strong written and verbal communication skills, with the ability to prepare accurate, clear, and professional documentation.

• Demonstrated experience providing administrative, operational, and coordination support within an organisation;
• Sound knowledge of governance, planning, reporting and compliance processes, including preparation and coordination of papers, briefs and reports for senior management and external stakeholders;
• Proven experience coordinating workflows, deadlines, and deliverables across multiple stakeholders, with the ability to prioritise competing demands and exercise sound judgement;
• Experience monitoring and tracking action items, workplans, and reporting cycles, ensuring timely follow-up and completion;
• Demonstrated experience in financial and administrative coordination, including budgets, procurement, payments, and travel arrangements; and
• Strong written and verbal communication skills, with the ability to prepare accurate, clear, and professional documentation.

Position Description_LPO015_EO

Remuneration

The position is available for a term of three (3) years and may be renewed by mutual agreement subject to successful performance outcomes.

Salary Range:  FJ $52,546.71 to FJ $64,371.97 per annum.  

Enquiries and further information: Dr. Anshu Mala, Director – Strategy, Planning and Business Intelligence, Planning and Quality Office.  Email: anshu.mala@usp.ac.fj

Closing date for applications:  15 March 2026.

How to Apply

Click the Apply button to apply for this position online.

The advertisement criteria are available on our University website (www.usp.ac.fj) under Employment Opportunities.

Please include the following documents in your application: Certified Academic Credentials/Transcripts, Cover letter clearly addressing key Selection Criteria and Resume with names of three referees, one of which must be your current or most recent direct work supervisor. Referees will only be contacted if you are selected.

Only shortlisted candidates will be contacted.

The University of the South Pacific is committed to providing a safe, inclusive and equitable environment that protects the rights of children; nurture, promote and facilitate mutual respect, constructive empowerment and progress amongst its employees, students, stakeholders including visitors, without being hampered by any form of sexual harassment, sexual abuse or sexual exploitation. We reserve the right to conduct police checks and other screening procedures to ensure a safe environment.

USP is an equal opportunity employer and seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. USP encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.