Inventory Survey (MRIS) - Research (Ministry of Fisheries)

The position is responsible for the effective and efficient facilitation of transport service in the Ministry of Fisheries fleet in accordance with the standard transport rules and instructions with direct supervision of the transport pool and headquarters. The incumbent will be responsible for the management, coordinate efficient facilitation of transport to staff at headquarters and ensure that all vehicles in the fleet are serviced and repaired on time to meet the transport demands for all Ministry of Fisheries facilities

Key Responsibilities

1. Ensure that the vehicles are properly always maintained in accordance with the Public Services Transport Regulation and any vehicles defects or accidents are repaired or reported on time.

2. Ensure that all vehicles run are properly logged and submissions of vehicle quarterly returns are submitted on time.

3. Ensure that processing of fuel card reconciliation and payment is done in a timely manner.

4. Ensure to update vehicle database on all movements of leased vehicles, state owned vehicles and other fleet.

5. Prepare weekly/monthly fleet update reports or when the need arises.

6. Collate, compile and reconcile monthly vehicle quarterly return and submit to the relevant Superiors.

7. Maintain the timeliness of delivery and ensure occupational, health and safety of the office premises and vehicle are strictly followed.

8. Actively contribute to all corporate requirements of the Ministry, including planning, quality customer services, employee health and safety, recruitment and selection, discipline and performance management activities where required.

Knowledge & Experience

1. 1. At least 1 year and 6 months of relevant work experience in a similar role with experience in working with private contractors and relevant stakeholders within and outside of government
2. 2. Sound knowledge and experience in preparation of reports for management
3. 3. Understanding of public sector administration and financial management policy and procedures e.g. Finance manual, General Orders, Terms & Conditions of GWE, procurement policies related to the duties.
4. 4. Understanding of the Fijian Constitution (2013) and applicable laws of Fiji.

Skills & Abilities

1. 1. Excellent oral and written communication skills and the ability to deal with people within the required legislative and policy framework
2. 2. High attention to detail and accuracy
3. 3. Have a high competency in maintaining data relevancy, quality and integrity
4. 4. High organisational skills and ability to meet strict deadlines
5. 5. Ability to lead and work cooperatively within a team environment
6. 6. Have a high level of ethics and integrity and be able to maintain confidentiality and take responsibility for actions
7. 7. Capacity to utilise computer programs to support the operations of complex organization
8. 8. Service oriented approach with a commitment to supporting the operational / corporate environment of the organisation

Additional Information

Applicants for employment in the Ministry of Fisheries must be of Fijian Citizens, under Age 60, in sound health and with a clear police record. The successful applicant will be required to provide a medical certificate and police clearance as a condition of employment.

The Ministry of Fisheries is an Equal Opportunity Employer. Applications are encouraged from all eligible, qualified applicants. Only the specific knowledge, experience, skills and abilities required for the job will be considered in assessing the relative suitability of applicants

Contact Information

For further information, contact Mr Jonacani Vatanitawake on telephone 3300-555 or on email jvatanitawake@mff.gov.fj