People & Culture Officer - Suva

This role will provide administrative support to the P&C department, maintaining HR records, and assisting in the implementation of HR strategies. Play a key role in ensuring the efficient functioning of P&C operations and compliance with HR policies and procedures.

Key responsibilities

1. Administrative Support:

• Perform administrative tasks, such as managing correspondence, maintaining files and records, scheduling meetings, and organizing HR-elated documentation.
• Assist in the preparation and distribution of HR-elated communications, including announcements, policies, and employee notifications.
• Provide administrative support to the HRIS system, including data entry, data validation, and generating reports.
• Handle HR-elated inquiries and provide support to employees on administrative matters and queries, ensuing prompt and accurate responses.

1. Recruitment and Selection:

• Assist the Senior P&C Officer with end-to-end recruitment processes
• Post job advertisements, Conduct initial screenings, Coordinate interview schedules, Facilitate the job assessment process for candidates
• Conduct reference checks and verify qualifications and credentials

1. Onboarding & Offboarding:

• Coordinate the onboarding process for new employees
• Assist in onboarding initiation including IT equipment requests, access credentials, and orientation schedules
• Conduct HR induction sessions, Coordinate the offboarding process for the employees

• Ensure smooth transitions during resignations, retirements, and terminations

1. HR records Management:

• Maintain accurate and up-to-date employee records in compliance with data protection regulations.
• Assist in the creation and maintenance of personnel files, ensuing confidentiality and data Security.
• Support the P&C team in the efficient retrieval and analysis of HR data, generating reports and analytics as required.

1. HR Operations Assistance:

• Collaborate with the P&C team in the coordination of HR processes, such as recruitment, onboarding, and employee separations.
• Assist in the preparation of HR-related documentation, including employment contacts, offer letters, and standard operating procedures (SOPs).
• Contribute to HR projects and initiatives, providing administrative support as needed.

1. Compliance and Policy Adherence:

• Assist in ensuing compliance with HR policies, procedures, and legal requirements.
• Support the dissemination and implementation of HR policies, ensuing employees' understanding and adherence.
• Assist in monitoring and documenting employee attendance, leaves, and other HR-related activities.