Recorder (Ministry of Agriculture)

The position is responsible to effectively and efficient provide general administrative support within immovable timelines. 

Key Responsibilities

The position will achieve its purpose through the following key duties:

1. Receive, record, open, sort and dispatch mails and files correspondences daily.

2. Collaborate with staff, attend to Switchboard activities and promote excellent quality customer services to stakeholders, farmers, clients and general public.

3. Assist Clerical Officer in carrying out general administration, human resources and financial management activities within timeline.

4. Provide administrative support such as photocopying and scanning of documents in the office, assist with events activities during divisional meetings and Ministerial functions.

5. Perform proper management, maintenance and movement of documents, files, records, registers and databases.

6. Maintain office cleanliness regularly by complying with Occupational Health & Safety regulations and ensure that allocated office is thoroughly cleaned, mopped and safe hygiene.

7. Actively contributes to corporate outcomes, corporate responsibilities, follow financial and human resource management guidelines, regulations, principles and standards in all aspects of work.

Knowledge & Experience

1. At least 1 year relevant work experience preferably in a similar role or in a position equivalent in nature in public or corporate organization.
2. Proven understanding and knowledge of Occupational Health & Safety, filing systems and records management.
3. Understanding of teams and how to work effectively in a high performing team work environment.
4. Understanding of the Fijian Constitution (2013) and financial legislation.

Skills & Abilities

1. Good communication skills to communicate and deal with diverse background.
2. Possess a pro-active and professional attitude, able to prioritize and multi- task to complete work accurately in a timely manner.
3. Capacity to work diplomatically with others to meet tight deadlines.
4. Maintain neutrality and confidentiality.
5. Service oriented approach, with a commitment to supporting the operational/ corporate environment of the organization.
6. Good computing skills with the capacity to utilize tools/programs to support the operations of complex operation.

Additional Information

Applicants for employment must be Fijian Citizens, under Age 60, in sound health, with a clear police record. The successful applicant will be required to provide a medical certificate and police clearance as a condition of employment for substantive appointment. 

Contact Information

For further information, please contact the Post Processing Unit within the Human Resources Development & Services Division on 323 7364 or 323 7353.