Administrative Officer (Ministry of Policing and Communication Website)

The position is responsible for assisting Senior Administrative Officer (HR & Admin) by providing human resources and administrative services to facilitate the delivery of business operations to support the achievement of the organisation objectives. In addition, the incumbent responsible for analysing learning and development needs of the ITC Services staff and facilitating development programs to meet existing and emerging needs.

Key Responsibilities

1. Assist in the recruitment activities and provide timely advice compliance with the OMRS guidelines.

2. Assist in Identifying vacancies and liaise with relevant stakeholders for advertisement of vacancies ensuring adequate staffing level.

3. Provide advice and support to selection panels to ensure timely completion of selection processes.

4. Contribute to and actively implement improvements in the management and planning of learning and development to deliver better services in the department and to achieve more effective workforce.

5. Effectively communicate with department’s management to ensure the provision of appropriate training and staff development activities to meet department workforce needs.

6. Assist in actively contributing to all corporate requirements of the department, including performance management and selection activities where required.

Knowledge & Experience

1. 1. 3 years proven experience in administrative role;
2. 2. Experience in coordination of training needs analysis, developing and implementing training plans;
3. 3. Understanding of requirements for management of training and staff development;
4. 4. Demonstrated experience in liaising with stakeholders from different organisations;
5. 5. Experience in open merit recruitment and in providing sound advice on recruitment processes;
6. 6. Demonstrated ability to analyse and solve problems in an HR context; and
7. 7. Good understanding of the Constitution and application law in Fiji, with sound knowledge of public administration policy and practice.

Skills & Abilities

1. 1. Strong written and verbal communication skills;
2. 2. Demonstrated ability to ensure the consistent, efficient and effective management of staff training and development planning and programs;
3. 3. Capacity to utilise computer programs to support the operations of HR department;
4. 4. Demonstrated ability to work cooperatively within a team environment;
5. 5. Demonstrated ability to maintain confidentiality and neutrality in the sensitive environment;
6. 6. Demonstrated ability to follow instructions and meet set deadlines when under pressure and managing stressful situations; and
7. 7. Service oriented approach with a commitment to supporting the operational/ corporate environment of the organisation.

Additional Information

Applicants for employment in the Ministry of Policing and Communications must be Fijian Citizens, under the age of 60 years, in sound health and with a clear police record. The selected

applicant will be required to provide a medical certificate and police clearance, prior to taking up duty as a condition of employment.

The Ministry of Policing and Communications is an Equal Employment Opportunity Employer. Applications are encouraged from all eligible, qualified applicants.

Contact Information

For any enquiries, please contact Maikali Baleitilagica maikali.baleitilagic@policing.gov.fj or Linda Rigamoto linda.rigamoto@policing.gov.fj or on phone 9925261.