Purchasing Officer

Raffe Hotels & Resorts is seeking a proactive and detail-oriented Purchasing Officer to support the procurement and supply chain operations across the Group’s properties. This role is responsible for sourcing, purchasing, and coordinating the timely delivery of goods and services required for the efficient operation of the hotels and resorts, while ensuring compliance with company policies, approved budgets, and procurement procedures.

The Purchasing Officer will work closely with internal departments and suppliers to maintain adequate stock levels, secure competitive pricing, monitor purchase orders, and ensure quality standards are met. The successful candidate will contribute to cost control initiatives, maintain accurate procurement records, and support the overall operational effectiveness of Raffe Hotels & Resorts through efficient purchasing practices and strong supplier relationships.

Key Responsibilities:

• Extract and update Sage requisition orders including addition of supplier and price, preparing for Purchasing Manager to review
• Extract approved Purchase Orders from Sage and send to approved suppliers in a timely manner, ensuring orders are placed to meet delivery deadlines
• Submit new product details to Purchasing Manager for approval
• Complete all new Vendor company documentation and submit to Group Financial Controller for approval
• Prepare tender notices, also known as ‘expressions of interest’
• Liaise with suppliers and confirm orders following company procedures
• Receive all orders at Fiji Gateway Hotel or loading dock, ensuring all items (products and quantities) are as specified on purchase order and invoice when required by Purchasing Manager
• Source potential vendors and liaise with Heads of Department regarding quotes and samples
• Retain expert knowledge of local, national and international suppliers for hotel related products and items
• Complete import documentation and processes as required to ensure smooth and prompt release of imported items
• Manage procurement and delivery process to ensure that all property orders are delivered in a timely manner
• Ensures all requisition orders are submitted in SAGE for approval to specified deadlines
• Prepare detailed manifest for barge loading for island properties’ deliveries
• Prepare payment orders in SAGE for service providers in a timely manner submitting to Finance for payment processing

What We’re Looking For:

• Tertiary qualification in business administration or related field is preferred.
• Demonstrated knowledge of inventory and supply chain management.
• Minium 3 years’ experience in a purchasing role, preferably within a hotel or resort environment.
• Sound understanding of purchasing procedures.
• Experience in engineering and overseas purchasing.
• Strong communication, negotiation, and organizational skills.
• Proficiency in Microsoft Word, Excel, email applications, and knowledge of Sage software will be added advantage.
• Able to work under minimum supervision and meet strict deadlines in a fast-paced environment.
• Honest, reliable, punctual, and professionally presented.
• Flexible to work extended hours when required.
• Valid group 2 driver’s license.

Join Fiji's leading hotel family where people come first.

• Competitive salary package offered.
• Supportive workplace with ongoing training.
• FREE staff meals + family discount rates
• Plus, more attractive employee benefits

To apply, submit your resume & cover letter

To hr@raffehotels.com

Applications close 31 July 2026