Librarian / Administrative Officer

The Salvation Army School for Officer Training (SFOT) is a theological training institution dedicated to preparing Salvation Army Officers (Pastors) for ordained ministry and leadership within the Church.

Position Overview

The Librarian / Administrative Officer will provide professional library and information services while supporting the administrative functions of the School. This role contributes directly to the academic excellence, spiritual formation, and smooth day‑to‑day operations of SFOT.

Working Hours:

• Monday to Friday
• 8:30 a.m. – 5:00 p.m. (weekdays only)

Key Roles and Responsibilities

Library and Information Services

• Manage and maintain the SFOT library collection, with a focus on theology, ministry, and academic resources
• Support faculty and officers‑in‑training with research, reference services, and information literacy
• Manage access to electronic and online academic resources, including EBSCO databases
• Train and assist users in effective searching and use of EBSCO and other digital resources
• Maintain accurate library records, cataloguing, and circulation systems
• Ensure orderly use of library facilities and compliance with library policies

Administrative Responsibilities

• Provide general administrative and clerical support to SFOT staff and faculty
• Maintain accurate filing systems (both electronic and physical)
• Prepare correspondence, reports, and institutional documentation
• Assist with academic and student-related records management
• Support office administration, scheduling, and coordination of school activities

Qualifications and Work Experience

Essential:

• Certificate, Diploma, or Degree in Library Studies, Information Management, Administration, or a related field
• Proven experience in a library, academic, or administrative role
• Strong computer skills, including Microsoft Word, Excel, email, and database systems

Desirable:

• Experience working within a theological college, faith-based organisation, or educational institution
• Familiarity with academic research standards and referencing
• Understanding of confidentiality and professional accountability

Personal Attributes

• Well organised with strong attention to detail
• Excellent communication and interpersonal skills
• Service‑oriented and supportive of students and staff
• Ability to work independently and collaboratively
• Willingness to uphold and respect the Christian mission and values of The Salvation Army