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Manager Fleet and Logistics

Full time Farming, Animals & Conservation

Job Description & Skills/Qualifications Required

Job Description

Fiji Pine Group (FPG) is a state-owned forestry and wood-processing organisation in Fiji, responsible for the sustainable management of the country’s pine plantation resources. The Group is involved in plantation establishment, harvesting, timber processing, and the supply of wood products for local and export markets. Through its various subsidiary companies, Fiji Pine Group (FPG) plays a key role in supporting rural employment, landowner participation, and the long-term development of Fiji’s forestry sector while promoting sustainable and responsible forest management.

The Fleet Manager ensures the optimal utilisation and management of the company’s fleet of vehicles and heavy machinery, supporting the company’s logging and sawmill operations. This role reports to the Chief Executive Officer.

Outcomes

Organisational Stakeholders
1. Fleet Management and Maintenance
  • The company's fleet of vehicles and machinery are purchased and maintained in accordance with industry standards and best practices, ensuring operational efficiency and minimising downtime.
  • Establishment of an efficient maintenance system, including scheduled and preventive servicing for vehicles and machinery, reducing the likelihood of breakdowns and costly repairs.
2. Logistics and Driver Scheduling
  • Driver schedules were optimized, resulting in the maximization of truck usage for logging and sawmill operations, ensuring timely deliveries.
  • The daily log requirements and other transportation needs for the sawmill and chip mill are consistently met, contributing to the smooth flow of operations.
3. Risk Management and Compliance
  • Regulatory, health and safety, and internal policy requirements were strictly adhered to, ensuring legal compliance and maintaining a safe working environment.
  • Risks associated with fleet operations are proactively identified and mitigated through the development and implementation of preventive strategies.
4. Fleet Performance Monitoring and Cost Efficiency
  • Fleet performance metrics are regularly monitored and analysed, leading to the identification of areas for improvement and the implementation of cost-saving measures.
  • Continuous improvement and operational efficiency enhanced through the introduction of strategies aimed at improving fleet utilisation and reducing fuel consumption and maintenance costs.
5. Safety Audits and Reporting
  • Regular safety audits and inspections of the fleet were conducted, and any issues were promptly addressed, contributing to the overall safety of the operations.
  • Comprehensive reports on fleet performance, maintenance activities, and cost analysis were prepared for senior management, facilitating informed decision-making.
6. Stakeholder and External Relationship Management
  • Strong relationships with external parties related to fleet management, such as suppliers and service providers, were maintained, ensuring reliable support and services.
7. Team Management
  • Prepare work plans (annual, monthly and weekly basis)
  • Delegate work and supervise staff
  • Provide guidance
8. Teamwork and cooperation
  • Cooperation within the team and greater function / department
  • Cooperation across functions / departments
  • Work collaboratively to achieve the set targets and goals
9. Fiji Pine Group's image and value standards demonstrated and promoted
  • Collaborate with other teams in the organisation for the benefit of the organisation
  • Monitor and encourage team members to uphold image and value standards
  • Uphold and demonstrate the organisation's image and values

Responsibilities - Critical Competencies

Competence Description
Business
Risk Management Analyse and manage risk.
Planning Deliver results by developing, reviewing or following a work plan, action plan or operational plan.
Resource Management Deliver results through the efficient and effective allocation and use of supplies , equipment and people.
Systems and Procedures Develop and/or apply procedures to assist the organisation achieve its goals.
Documentation Communicate using formal business writing.
Communication Exchange information through verbal communication
People
Leadership Utilise a leadership position to influence people and events and to increase performance.
Facilitation Assist the progress of work ensuring its timely and effective completion.
Problem Solving Develop practical solutions to a situation.
Learning Develop the competencies of self and others to enhance performance.
Professional
Technical Strength Demonstrate knowledge of a specialist discipline.
Compliance Comply with relevant laws and the policies and procedures of the organisation.
Operational
Equipment Operation Control the operation of specialised equipment, plant or vehicles to satisfy the demands of the assignment.
Maintenance Monitor and/or maintain equipment, plant or vehicles in sound operating order.
Health and Safety Establish and maintain a safe and healthy work environment.

Qualifications

Qualification Discipline Notes
Preferred
Degree Mechanical Engineering , Automotive Engineering, Business Management or a related field with 5 - 7 years' in a similar position.
Preferred
Diploma Mechanical Engineering , Automotive Engineering, Business Management or a related field with 8 - 10 years' in a similar position.

Work Knowledge and Experience

  1. Extensive knowledge and experience in the maintenance and operation of fleet and machinery in a similar operation or set-up
  2. Have thorough knowledge of the principles and practices of vehicle maintenance and repair.
  3. Strong leadership and management skills with the ability to motivate and develop teams to achieve performance goals.
  4. Hold a Current Valid Driving License to operate different modes of fleet.
  5. Must have strong communication skills, interpersonal skills and commitment to meet and achieve company objectives.

Requirements

Regulatory Compliance Requirements
Hold a Current Valid Driving License to operate different modes of fleet.

Interactions

Interaction Comments
Internal
All employees  
Management Team  
External
Contractors  
LTA & Stakeholders  
Suppliers  

Attributes

Attribute Definition
Behavioural Styles
Accountable Assumes full responsibility for own actions and identifies with the success or failure of own part of the overall work/goal.
Integrity Adherence to moral and ethical principles; soundness of moral character; honesty.
Reliable Is able to be trusted to do what is expected or has been promised, puts in a great amount of effort believing in the value of work.
Interpersonal Styles
Forthright Speaks out frankly without hesitation, showing a direct manner.
Perceptive Shows keen insight and understanding of issues or situations.
Team Oriented Enjoys being with others as part of a group or team.
Thinking Styles
Decisive Reaches conclusions, promptly and firmly.
Disciplined/Systematic Is controlled in conduct, shows an orderly pattern of behaviour, following a methodical and thorough approach.
Initiative Takes action and makes decisions without the help or advice of other people.

Job Functions

Fleet Management, Other Professional

Industry

Farming, Animals & Conservation
Fiji Pine Limited
About Fiji Pine Limited

Fiji Pine Limited was initially established by the Government of Fiji in an effort to generate economic activities in the rural areas as well as to fully utilise “talasiga” (dry grasslands) on which Caribbean pine (Pinus caribaea var. hondurensis) was planted. 

Fiji Pine Limited has established a pine plantation on the dry grassland areas of Viti Levu and Vanua Levu with a stocked area of 23,866.7 hectares as of 31st December 2017. Fiji Pine Limited is committed to increasing its stocked area estates in an effort to ensure the sustainability of the Pine Industry. The organization is also committed to protecting culturally significant sites and rehabilitating degraded sites. 

The company attained FSC™ certification for “Well Managed Forest” on 28th October 2013. Under this certification, Fiji Pine Limited has been committed to meeting all of the qualifications to be certified as a Well-Managed Forest that is environmentally appropriate, socially beneficial and economically viable.

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