28 administration office support jobs found in Suva

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Dec 05, 2025
Full time
Administration and Community Coordinator
$35,000 - $40,000 yearly
McConnell Dowell Suva, Fiji
About the Role The Administration & Community Coordinator provides essential administrative support and contributes to the planning and delivery of community programmes, events, and engagement activities. You’ll work closely with the project team, local partners, volunteers, and stakeholders to ensure activities run smoothly and align with SVA Fiji’s values and goals. Key Responsibilities Administration & Office Support Provide comprehensive administrative support to the SVA Fiji team Manage office operations, including filing, supplies, and general admin Coordinate inductions, registrations, and training information for staff and volunteers Maintain accurate data entry and record-keeping for admin and community-related activities Assist with travel and accommodation arrangements for staff, volunteers, and partners Community Coordination Support the planning, logistics, and...
Dec 11, 2025
Full time
Agency Manager
ANZPTC Suva, Fiji
Agency Manager   Company Profile ANZPTC is an education consultancy assisting students who are interested in studying overseas. We have a presence in India, Papua New Guinea and Fiji, with our head office in Sydney, Australia.   Position Objective To lead and grow the presence of ANZPTC – International Education – Fiji by managing day-to-day operations, driving student enrolments, and ensuring exceptional service delivery in line with our international education standards. The position plays a critical role in expanding brand visibility and achieving business growth targets.   Key Responsibilities Customer Engagement      • Respond to student inquiries professionally      • Manage CRM entries and send welcome packs      • Follow up to support student conversion Marketing & Lead Generation      •...
Dec 11, 2025
Contract
Senior Finance & Administration Officer
SynBiz Solutions Pte Limited Level 2, de Vos On The Park, Regal Lane, Central Street, Suva, Fiji
Company Background SynBiz Solutions Pte Limited is a fast-paced consultancy company in the Pacific with operations in Samoa, Fiji, Tonga and Vanuatu, supporting clients across Solomon Islands, Kiribati, PNG and the wider Pacific region.  We provide services including: Taxation, Accounting & Bookkeeping Events, Marketing & Advertising Information Systems & Digital Transformation Procurement & Inventory Control Payroll Outsourcing (EOR, COR, PEO) Development Projects & Business Support Business Planning & SME/MSME Advisory POS Hardware & Software We work with both local and international clients and partner with leading brands such as Xero, QuickBooks, MYOB, EPOS Now, Globiz, SmoothPay, Drajon, Attendo Plus, Zoho, Unleashed, MyJobsSamoa, MyJobsFiji, AVI Pacific People, Business Assistance Fiji, Business Link Pacific, ApprovalMax, and others. Job Summary We are seeking a highly organised, detail-oriented Senior Finance &...
Dec 15, 2025
Contract
Project Analyst (2 Positions) (Open to all applicants)
Secretariat of the Pacific Community (SPC) Suva, Fiji
Job Description Background UNDP is the leading United Nations organization in fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP UNDP contributes to public health and development partnerships through collaborations with the Global Fund to Fight AIDS, Tuberculosis and Malaria (the ‘Global Fund’), Roll Back Malaria, Stop TB Partnerships, and special programmes on human reproduction and infectious diseases that disproportionately affect poor populations.  As part of its wider engagement with the United Nations, the Global Fund has partnered with UNDP since 2003 to ensure that grants are implemented, and services are delivered in countries facing complex challenges. The partnership focuses on three closely linked areas of work: implementation...
Dec 15, 2025
Contract
Senior Program Manager, Government of Fiji Engagement - Fiji Climate Adaptation Program & Disaster Resilience Program
Abt Global Suva, Fiji
Job Description Fiji Program Support Platform (FPSP) Long term position open to Fijian National candidates only Contract until 31 December 2027 with possible extension Based in Suva, Fiji  Please apply online by submitting an up to date CV and a cover letter addressing how you meet the selection criteria of the role.   Program Overview:     FPSP (the ‘Platform’) is a Department of Foreign Affairs and Trade (DFAT) investment which assists DFAT to deliver Fiji’s national development priorities, in line with Australia’s International Development Policy, the  Fiji-Australia Vuvale Partnership  and the Development Partnership Plan for Fiji.   The Platform supports DFAT to deliver key bilateral programs, such as health, education, scholarships, social infrastructure, governance, climate and emergency preparedness and response. Platform activities will...
Dec 13, 2025
Full time
PROCUREMENT OFFICER
Fiji Roads Authority Suva, Fiji
Closing on: Dec 28, 2025 The primary purpose of the position is to assist the Manager Procurement in the management of the tendering processes for the Fiji Roads Authority. Role Requirements: Diploma in Office / Business Administration; Project Management Qualifications will be an added advantage 3 – 5 years’ experience in a procurement and/ or similar role; Demonstrated analytical and problem solving skills with the ability to research issues, explore options and develop and document appropriate solutions; Demonstrated highly developed interpersonal communication skills, with the ability to liaise with people at all levels of the organization as well as stakeholders from a range of business and cultural backgrounds; Demonstrated high level of verbal and written communication skills particularly in regard to the preparation of reports, briefing notes, meeting minutes and various forms of Tender related correspondence;...
Dec 11, 2025
Contract
Programmes Manager - PEUMP Phase 2 - Programme Management Unit (PEUMP PMU)
Secretariat of the Pacific Community (SPC) Suva, Fiji
Suva-based position (Fiji) Attractive expatriate package Join the principal development organisation in the region   Description   The  Pacific Community (SPC)  is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 27 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 25 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health, geoscience, and conservation of plant genetic resources for food and agriculture. SPC’s  Fisheries, Aquaculture and Marine Ecosystems (FAME)  capability has been providing scientific and technical expertise to support fisheries management and sustainable development in the Pacific for over 65 years. The goal of SPC FAME is that the...
Dec 10, 2025
Full time
Assistant Community Engagement Officer ( Ministry of Multi Ethnic Affairs)
Fiji Govt HQ SUVA, West, North
The position is responsible for providing operational and administrative support in planning, implementing, and monitoring community engagement activities and programs of the Ministry. The position assists in fostering positive relationships between the Ministry and various ethnic communities, supporting initiatives that promote social inclusion, intercultural understanding, and community development. Key Responsibilities 1. Assist in the organization and delivery of community consultations, awareness campaigns, and outreach activities. 2. Support the implementation of programs such as the Multi-Ethnic Community Grants Scheme, Girmit Day Celebrations, and Cultural Exchange Initiatives. 3. Participate in visits to communities to collect data, identify needs, and assist in program monitoring and reporting. 4. Maintain strong relationships with community leaders, youth, women’s groups, and civil society organizations to promote ethnic harmony and participation....
Dec 06, 2025
Full time
Driver Messenger (Ministry of National Planning Development and Statistics)
Fiji Govt Suva, Fiji
The position is responsible for providing safe, efficient and professional driving services for the Ministry of National Planning Development and Statistics Key Responsibilities The position will achieve its purpose through the following key duties: 1. Provide general administration support to the Ministry, including (but not limited to) telephone calls, reception, preparation of documents, photocopying and filing. 2. Provide transport services to staff, pickup and delivery of supplies, and equipment, delivery of correspondence and relieving duties for the Driver to the Permanent Secretary when the need arises. 3. Records maintained for the vehicle in accordance with Public service policy and procedures including the filling in of vehicle log books. 4. Allocated vehicle/s, maintained, ensuring they are clean and serviceable at all times. Key Performance Indicators 1. Timely and effective delivery of transport services to MNPDS staff and relevant...
Dec 05, 2025
Full time
HSE Coordinator
$62,000 - $65,000 yearly
McConnell Dowell Suva, Fiji
About the Role As the HSE Coordinator, you will play a key support role to the Fiji HSEQ team. You’ll be responsible for managing document control, assisting with compliance and audits, preparing safety reporting, and coordinating HSEQ meetings, events, and initiatives. The role also provides short-term HSEQ support to project sites as required, ensuring consistency and alignment with McConnell Dowell’s Zero Harm culture. Key Responsibilities Support the implementation of HSEQ policies, procedures, and safety initiatives Maintain HSEQ document control systems and manage incident/hazard registers Prepare and submit HSEQ reporting and statistics for internal and external requirements Assist with audits, compliance activities, and safety-related documentation Coordinate HSE meetings, events, and wellbeing initiatives across Fiji Provide administrative support to the HSEQ team and short-term site support...
Dec 05, 2025
Full time
Project Manager – Nadi Flood Alleviation Project (Ministry of National Planning Development and Statistics)
Fiji Govt Suva, Fiji
The Nadi Township and Nadi River floodplain is extremely vulnerable to flooding, causing widespread damage and economic losses for the township and surrounding areas. To mitigate this, the Government of Fiji intends to implement the Nadi Flood Alleviation Project (NFAP) through a combination of both structural and non-structural interventions. Due to the large project scope, it is anticipated that the project will be implemented in a phased manner. The proposed project is divided as follows: A. Nadi Flood Alleviation Project - Project A (NFAP-A): Includes the dike surrounding Nadi Town and includes drainage improvements within Nadi Town. Project A is to be implemented in parallel with the NFAP-B project; B. Nadi Flood Alleviation Project - Project B (NFAP-B): Project B will include major structural components including widening of the river, construction of bridges, ring dikes and two (2) retention ponds; and C. Nadi Flood Alleviation Project - Project C (NFAP-C): Project...
Dec 04, 2025
Contract
Country Admin.Assistant
International Fund for Agricultural Development Suva, Fiji
Organizational Setting The position advertised is co-terminus, i.e. subject to limited duration and funding. The successful candidate will be granted a co-terminus appointment strictly limited in duration to the funding of the specific project and/or assignment. Any extension, if applicable, will be contingent upon the availability of the same funding source, the continued existence of the position, and functional needs. Effective 1 January 2025, co-terminus appointments will also be subject to a maximum total duration of seven years, including contract extensions. This type of appointment does not carry any expectation, legal or otherwise, of conversion to any other type of appointment with IFAD, regardless of the length of service .   The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in...
Dec 10, 2025
Contract
Project Analyst (2 Positions) (Open to all applicants)
UNDP Pacific in Fiji Suva, Fiji
Job Identification 30357 Posting Date 08/12/2025, 05:09 pm Apply Before 30/12/2025, 03:59 pm Job Schedule Full time Locations Suva, Fiji Agency UNDP Grade NPSA-9 Vacancy Type National Personnel Service Agreement Practice Area Health Bureau Regional Bureau for Asia and the Pacific Contract Duration 1 Year with Possibility for extension Education & Work Experience Master's Degree - 2 year(s) experience OR Bachelor's Degree - 4 year(s) experience Required Languages English and Itaukei and/or Fiji Hindi Vacancy Timeline 3 Weeks   Job Description Background UNDP is the leading United Nations organization in fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and...
Dec 10, 2025
Full time
Administrator - SPHPC
Fiji National University Tamavua Campus
The purpose of this position is to provide professional and efficient administration support. The Administrator will be responsible for coordinating and implanting office procedures and will act as the first point of contact for the respective Supervisor. Person Specification:  Essential:   Bachelor’s Degree in relevant field with some experience in a relevant role.   Desirable: Higher qualification.   Salary:  FJD 19,194.00 gross per annum plus 10% superannuation To explore the post further or for any queries you may contact: Name:  Mr. Lawrence Kumar Email:  lawrence.kumar@fnu.ac.fj   Application Details All applications are to include:   • A letter of application addressing each of the criterion listed under the  Person Specification  more specifically the  Essential and...
Dec 08, 2025
Full time
Administrator Student Relations
$19,194 yearly
Fiji National University Nasinu/Koronivia/Ba Campus
The purpose of this position is to provide professional and efficient administration support. The Administrator will be responsible for coordinating and implanting office procedures and will act as the first point of contact for the respective Supervisor.   Person Specification:  Essential:   Bachelor’s Degree in relevant field   Desirable:   Some experience in a relevant role will be of added advantage. Experience in CRM Recruit and of one or more legacy systems such as Premium, PPMS or Student Soft software understanding. Banner Student registration understanding and some experience in this area. Advance excel usage and evidence of use to provide reports (such as knowledge of v-lookup function, pivot table reporting).     Salary:  FJD 19,194.00 gross per annum plus 10% superannuation To explore the post further or for any queries...
Nov 14, 2025
Full time
Carpenters Shipping - Disbursement Officer (Re-Advertised)
Carpenters Fiji PTE Limited Suva, Fiji
Carpenters Shipping   is a well-established shipping & forwarding Agency and heavy transport and logistics business. We are seeking to employ experienced and a proactive individual for the Disbursement   Officer   role to be based in Suva. Key Responsibilities: Process disbursement accounts for overseas shipping activities in accordance with company procedures and international shipping practices. Review invoices, supporting documentation, and voyage records for accuracy and compliance. Prepare and execute payment instructions to overseas agents, port authorities, vendors, and service providers. Monitor disbursement account balances and ensure timely settlement of all shipping-related expenses. Liaise with overseas agents and internal departments (e.g., Operations, Finance, Procurement) to resolve discrepancies and ensure seamless financial transactions. Maintain up-to-date and accurate records of disbursements and supporting...
Nov 30, 2025
Full time
Accountant
NRW Macallan (Fiji) Limited 79 Ratu Mara Road, Suva, Fiji
1.       Financial Accounting & Reporting ·         Prepare and maintain yearly financial statements, including profit and loss statements, balance sheets, and cash flow reports. 2.       Accounts Payable ·         Process payments- chqs, TT’s and staff reimbursements. ·         Maintain proper documentation for all transactions and ensure timely payment of bills. ·         Have knowledge of Receivables 3.       Payroll Administration ·         Prepare and process staff payroll in a timely and accurate manner. ·         Calculate and remit FNPF & PAYE ·         Maintain up-to-date employee payroll records and staff leave balances. 4.       Banking & Reconciliations ·         Prepare bank reconciliations to ensure accuracy between company records and bank statements. ·         Manage petty cash and maintain proper cash flow tracking. 5.       Taxation &...
Dec 13, 2025
Full time
Carpenters Motors - Marketing Manager - Suva
Carpenters Fiji PTE Limited Carpenters Motors - Suva
Carpenters Motors , a division of Carpenters Fiji Pte Limited and a recognized leader in the Motoring Industry in Fiji,  is seeking applications for the  Marketing Manager  position to be based at Carpenters Motors, Suva . If you believe you are ready to join our dynamic team then we want to hear from you!  KEY DUTIES: Achieve sales targets and profit budgets.  Analyze market trends, competitor activities, and customer insights to identify new opportunities. Plan and implement product launches, promotional campaigns, and advertising activities. Strengthen the company’s brand image across all communication channels. Ensure consistent corporate identity and branding across all marketing materials. Oversee digital presence, including website, social media, and online campaigns. Collaborate with the sales team to develop promotional tools and campaigns that support sales objectives. Conduct market research to identify customer needs, pricing trends,...
Dec 15, 2025
Full time
Carpenters Fiji Pte Limited - Graduate Trainee IT - Suva
Carpenters Fiji PTE Limited Carpenters Fiji PTE Limited, Rodwell Road, Suva, Fiji
KEY DUTIES: Assist in troubleshooting, maintaining and supporting IT systems, hardware and software applications.  Participate in IT projects including system upgrades, data management and digital transformation initiatives. Provide end-user support across departments, ensuring timely resolution of IT-related issues. Contribute to the development and maintenance of IT documentation, user manuals and process workflows.  Work with IT department to enhance administration of networks, databases and enterprise systems.  REQUIREMENTS: Recent graduate with a Diploma/Degree in Information Technology or related field.  Strong interest in IT systems, networking or software development. Excellent analytical, problem-solving and communication skills. Willingness to learn, adapt and take initiative in a team-oriented environment. Basic understanding of Microsoft Office, databases and IT infrastructure.  How To Apply: Interested candidates can send written...
Nov 26, 2025
Full time
Production Clerk
Narseys Plastics Industries Pte Limited Lot 2, Kaua Road, Laucala Beach Estate, Fiji Islands
We are looking for a detail-oriented and organized Production Clerk to join our team and support smooth daily operations.   Key Responsibilities: ·         Prepare and maintain accurate production records ·         Coordinate with production supervisors and machine operators to ensure workflow accuracy ·         Input daily production data into the system ·         Assist with scheduling, reporting, and administrative tasks ·         Invoicing and dispatching of customers items ·         Carryout monthly stock take ·         Support continuous improvement and workplace safety initiatives Qualifications: ·         Previous experience in manufacturing or production administration is an asset ·         Be a self starter and had a can do attitude ·         Strong attention to detail and data accuracy ·         Proficient in MS Office ·         Excellent communication and organizational skills...