45 administrative officer jobs found

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Apr 03, 2026
Full time
Administrative Officer (Human Resource (Ministry of Public Enterprises)
Fiji Govt Labasa, Fiji
The position provides administrative and logistic support to the Ministry whilst maintaining the highest standards of discretion and integrity and sense of responsibility. Key Responsibilities The position will achieve its purpose through the following key duties: 1. Ensure proper management of records and compliance to registry procedures; 2. Ensure proper conduct of annual Board of survey and asset management register is updated with compliance to procurement procedures; 3. Assist in post processing of vacancies and disciplinary cases as and when required; 4.Ensure mandatory reports are submitted on time as required by the management/central agencies; (e.g. monthly late arrivals, quarterly leave returns, abesentism returns, vehicle quarterly returns, monthly telephone/mobile reports); 5. Assist in preparation of Ministry’s Workforce Plan, Succession Plan, Learning and Development Plan; Human Resource Plan and Training Plan; IWP, PDs and Organization...
Apr 03, 2026
Full time
Clerical Officer – Accounts (Ministry of Women, Children and Poverty Alleviation)
Fiji Govt Dept. of Women, Civic Tower, Suva
The incumbent will be responsible to the Head of Department through the Principal Administrative Officer to support programmes and provide administrative and logistical support to ensure the implementation of the core responsibilities of the National Women’s Machinery for coordination, advocacy and policy advice at the Head Quarters.     Key Responsibilities The position will achieve its’ purpose through the following: The position will achieve its’ purpose through the following:  1. Coordinate and provide administrative and logistical support for national and divisional events, meetings, and outreach programmes to ensure smooth execution of all planned activities.  2. Assist in the administration of programs and processes and ensure proper coordination and documentation of departmental transport logistics in line with Ministry procedures.  3. Support the monitoring and tracking of Ministry assets at the Central...
Mar 18, 2026
Full time
Scheduling and Rostering Assistant
$7.00 - $10.00 hourly
SOS Outsourcing Pty Ltd Namaka, Nadi, Fiji
SOS Outsourcing is seeking a detail and customer focused person to join our team. You'll support our biggest client, in a critical part of their business. The client supports vulnerable people in the Australian Aged Care market. Your contribution to the lives of those in the community will be real and rewarding. You will have the following qualities to be successful: Hardworking and reliable Ability to learn new computer systems Handle stressful situations and solve them with a smile Attention to detail Adapt quickly and on the run to changes that occur Problem solving wizard! Previous experience is not necessary but someone that has knowledge of rostering or a similar skill set where attention to detail and a friendly, calm phone manner will be an advantage. SOS Outsourcing embraces a culture of kindness. This makes for a wonderful working environment where you will feel supported and valued. For high performers, this role will grow into a full scheduler...
Apr 02, 2026
Full time
Executive Officer (Administration) (Ministry of Women, Children and Poverty Alleviation)
Fiji Govt Corporate Services, Warehouse Vatuwaqa
The main responsibility of this role is to provide administrative assistance, adequate planning, support, and monitoring of the Ministry's assets, residences, fleet, and registry in accordance with legal requirements and operational standards     Key Responsibilities 1. Manage and oversee subordinate staff in the board of survey, office space, transportation, and registry to make sure all support staff members are performing and completing assigned tasks on time. 2. Maintain and update vehicle management system and record book in accordance with policy requirements. 3. Manage and keep up efficient systems for keeping track of all assets' records, fleet, stationery, and accommodation and registry records. 4. Provide administrative and secretariat support services to Senior Management when required. 5. Oversee the proper operations of the Warehouse to ensure services provided are cost effective and compliance. 6. Collate and compile timely...
Apr 03, 2026
Full time
Clerical Officer(Ministry of Forestry)
Fiji Govt Headquarters, Suva
The position is responsible for providing day to day support in human resources functions particularly leave management and recruitment and selection Key Responsibilities 1. Ensure effective management of employee leave conditions and records in accordance with the policies and regulations and communicate relevant information to employees 2.Provide secretariat services in the recruitment and selection process. 3.Prepare timesheets for government wage earners, project officers and temporary relieving officers at headquarters ensuring timelines are met. 4.Provide monthly absence and late arrival return for headquarters, ensure timely submission of the same from the Divisions and take appropriate action. 5.Conduct quarterly reconciliation of staff leave records with the leave clerks in the divisions. 6.Maintain accurate data and records and provide weekly, monthly and quarterly reports to the Executive Officer. 7.Support initiatives to promote organizational...
Apr 03, 2026
Full time
Clerical Officer – Busfare (Labasa) (Ministry of Women, Children and Poverty Alleviation)
Fiji Govt Labasa, Fiji
his position is responsible to assist the Managers in the implementation of the busfare program through maintaining proper records, timely processing of applications & generating ID cards , and providing reports and records to Headquarters Clerical officer.   Key Responsibilities 1. Provide support and assistance towards the implementation of the busfare program at the district level. 2. Update and maintain central database. District level Clerical officers provide timely records and HQ officers verify and maintain the records. 3. Attend to and maintain the records of customer complaints and feedback. 4. Generate Ministry ID card for eligible busfare assistance beneficiaries. 5. Reconcile Ministry dataset against the e-transport top up card records. 6. Prepare and submit reports on agreed timelines. 7. Actively contribute to all corporate requirements of the Ministry, including planning, budgeting and selection activities where required....
Apr 02, 2026
Full time
Graduate Analyst
The University of Fiji Saweni, Fiji
The University of Fiji seeks an energetic and dynamic individual to join the Office of the Registrar as a Graduate Analyst. The successful candidate will report to the Registrar through the Assistant Registrar and will be responsible for the efficient running and management of the affairs for the Office of the Registrar. The successful candidate will be based at the Saweni Campus but may be required to work from other university sites and campuses when required. Responsibilities: Plan, schedule, and execute data-related activities efficiently, ensuring alignment with role objectives, timelines, and institutional priorities; Collect, validate, and analyse graduate employment and destination data to generate accurate and meaningful insights; Develop and maintain reports, dashboards, and data visualizations to support evidence-based decision-making by management and key stakeholders; Assist in conducting research, benchmarking studies, and programme evaluations to...
Apr 02, 2026
Full time
Customer Service Representative
The University of Fiji Saweni, Fiji
The University of Fiji seeks an energetic and dynamic individual to join the Office of the Registrar as a Customer Service Representative. The successful candidate will report to the Registrar and will be responsible for the efficient running and management of the affairs for the Office of the Registrar. The successful candidate will be based at the Saweni Campus but may be required to work from other university sites and campuses when required. Responsibilities: Answer all incoming calls, provide pertinent information to the caller, and transfer the call to the appropriate source if requested; Maintain proper records of all incoming and outgoing calls; Manage and respond appropriately to customer queries from Live Chat; Relay voicemails and other messages to the proper location within the School or University; Collect and verify University directory information, including telephone numbers, addresses, and maintain regular updates of the Directory; Receive...
Mar 29, 2026
Full time
MANAGER FLEET SERVICES (CENTRAL)
Energy Fiji Limited (EFL) Suva, Fiji
The position will be based at the Energy Fiji Limited’s Head Office and will report to the Chief Financial Officer Key Responsibilities: Manage, monitor and lead the Fleet Department to ensure entire EFL’s Fleet are effectively and efficiently managed to align to Corporate Strategies & KPIs; Draw up Performance Indicators and monitor to ensure all fleet services are delivered on time; Monitor Fuel Card operations and liaise with Supplier on Card operational issues; Arrange New Fuel Card for Newly Supplied Vehicles and also replacement for lost Fuel Cards and also Arrange Fuel Code for newly authorized Driver’s; Attend to Fuel Card and Fueling Issues at Service Station, and assist with directions to ensure our Team Operation continues and at the same time address Service Station’s issues; Investigate Fuel Efficiency/Usage to identify those performing below expectations and Submit Report to the Board on Monthly...
Mar 29, 2026
Full time
CORRIDOR ACCESS ADMINISTRATOR
Fiji Roads Authority Westminster, CO, USA
Closing on: Apr 5, 2026 The purpose of this role is to ensure that the requests made by customers and utility owners for access to the Fiji Roads Authority’s (FRA) Road Reserve (i.e. the road corridor) is managed and processed to ensure the FRA’s Corridor Access Request (CAR) systems are in place to support the delivery of an affordable, integrated, safe, responsive, sustainable transport network and ensure that FRA’s interests on the road corridor are always prioritized. Role Requirements: Diploma in Civil Engineering or equivalent. Minimum of 3 years’ experience in both technical and administrative roles, preferably involving coordination with utility providers. Familiar with the local roading network; Proficiency with MS Office; RAMM experience is desirable; Forward thinking and planning ability; Ability to think outside the box and offer innovative solutions to problems; Customer focus / responsiveness and...
Mar 26, 2026
Full time
TENDER SECRETARY
Fiji Roads Authority Suva, Fiji
Closing on: Apr 5, 2026 The Tender Secretary is required to analyse and coordinate the administrative, technical and commercial aspects of the Tendering and Contract process. The Tender Secretary is also required to actively oversee the efficient and compliant execution of all tendering activities in accordance with public procurement standards and regulations and track their status and execution ensuring alignment to project deadlines. Role Requirements: A bachelor’s degree in a relevant field such as business administration, procurement, finance, engineering, or a related discipline would provide a strong foundation. Alternatively, a diploma or certification in procurement or project management could also be valuable Minimum five (5) years’ of experience in the tendering and procurement environment and familiarity with procurement principles, practices, and regulations is essential. This includes understanding procurement processes,...
Mar 22, 2026
Full time
Administrator Timetabling
Fiji National University Nasinu, Fiji
Background:  Administrator - Timetabling will be providing administrative support to the timetabling officer in the planning and design of the Academic timetable. Person Specification:  Essential : ·        Bachelor’s Degree in relevant field ·        Some experience in the relevant field will be an added advantage Desirable :   Good communication and customer service skills Good organizational skills Be knowledgeable with the principles and practices of organization, planning, records management and general administration with the ability to communicate effectively Ability to operate standard office equipment, including but not limited to computers, telephone systems, calculators, copiers and facsimile machines. Report analysing and research skills Salary:   FJD19,194 gross...
Mar 25, 2026
Full time
Executive Assistant
Pepper Advantage Hub Vanua House, Scott Street, Suva - City Center, Fiji
The Role  Pepper Advantage Hub (Fiji) is seeking for someone who operates as an extension of the CEO, someone who understands the business well enough to make smart, independent decisions about how his time is spent, and what gets prioritised. This is not a traditional EA role. You will be working in a fast-moving environment, supporting a Group CEO who operates across multiple geographies, external partners, investors, and a senior leadership team. You will need to be one step ahead. Anticipating needs, removing friction, and ensuring the CEO's focus stays on what matters most. Key Responsibilities Diary & Time Management Own the CEO's calendar end-to-end — proactively protecting time for strategic priorities and filtering requests accordingly Ensure every meeting has a clear purpose that maps to business priorities — no meeting exists without a reason Manage scheduling across multiple time zones (UK, Ireland, India, US) without losing track of the...
Mar 16, 2026
Full time
Agency Manager
ANZPTC ANZPTC Suva Office, Shop 6, FNPF Downtown Boulevard 33 Ellery Street, Suva, Fiji
Agency Manager   Company Profile ANZPTC is an education consultancy assisting students who are interested in studying overseas. We have a presence in India, Papua New Guinea and Fiji, with our head office in Sydney, Australia.   Position Objective To lead and grow the presence of ANZPTC – International Education – Fiji by managing day-to-day operations, driving student enrolments, and ensuring exceptional service delivery in line with our international education standards. The position plays a critical role in expanding brand visibility and achieving business growth targets.   Key Responsibilities Customer Engagement Marketing & Lead Generation Application Processing Visa Processing Administration & Reporting Enrolment Oversight Finance Management Full Training will be provided   Who Should Apply? We are seeking partners with a proven background in education or commercial services with entrepreneurial drive, and a...
Apr 03, 2026
Full time
Clerical Officer (Ministry of Trade, Co-operative, SME and Communications)
Fiji Govt Labasa, Fiji
The primary purpose of this position is to provide administrative support to MSME Fiji in the day to day operations of the Unit. Key Responsibilities 1) Communicate and liaise with internal and external stakeholders, including the public by responding to queries either in person, by telephone or via email; 2) Efficient and effective recording of information on the MSME Fiji Database; 3) Provide administrative support services to line-manager and staff; 4) Perform general clerical work including filing, photocopying, answering/making telephone calls, dealing with emails and reception desk duties; 5) Undertake the digitisation of the records and files of the Unit; and 6) Actively contribute to all corporate requirements of the Ministry, including planning, budgeting and human resources activities where required.     Knowledge & Experience 1) Sound knowledge of customer service etiquette 2) Basic knowledge in office...
Apr 03, 2026
Full time
SECRETARY TO CABINET (Office of the Prime Minister)
Fiji Govt Office of the Prime Minister, Suva
The position is under the direct charge of the Prime Minister and is the administrative head of the Fijian Cabinet Office. It provides sound policy advice to the Prime Minister, Cabinet, and Assistant Ministers for effective decision – making. It promotes inter-ministerial/inter-departmental coordination for implementation of the decisions and policy directions of the Fijian Cabinet. It acts as the custodian of Cabinet records. It manages ministerial emoluments and administers laws relating to former Prime Ministers’ and Presidents’ pensions, parliamentary allowances, as well as the Coat of Arms and the Fiji Flag.      Key Responsibilities 1. Ensuring effective decision – making by Cabinet through the provision of sound advice to the Prime Minister, Ministers, Assistant Minister, Permanent Secretaries and Senior Government officials on policy, procedural, and administrative matters contained in the Constitution, the relevant...
Apr 03, 2026
Full time
Clerical Officer (Ministry of Forestry)
Fiji Govt Nausori, Fiji
The position is responsible for providing effective administrative support services in accordance with civil service policies and regulations for the achievement of the Maritime Pine Development Project’s business plan goals. Key Responsibilities 1. Proper recording off project inward and outward correspondences and ensure complete and correct filing of documents in the division registry. 2. Facilitate procurement of goods and services ensuring accuracy and compliance with financial regulations 3. Attend to internal and external queries in person or through email and phone in a courteous and efficient manner 4. Follow up on invoices for processing of payment, raise payment vouchers and timely payment to vendors, and clear outstanding purchase orders 5. Daily monitoring of project staff attendance and preparation of weekly timesheets for government wage earners (GWE) staff 6. Ensure compliance with asset and transport policies by maintaining asset...
Apr 02, 2026
Full time
Clerical Officer – Disability (Nausori) (Ministry of Women, Children and Poverty Alleviation)
Fiji Govt Nausori, Fiji
The position supports a range of support services provided for persons with disabilities in the districts that they serve in, ensuring their inclusiveness and accessibility to relevant government services. Key Responsibilities The position will achieve its purpose through the following: 1. Process and administer human resources services to support Ministry operations, including (but not limited to) keeping of personnel records, attending to correspondence, undertaking planning activities. 2. Provide input to the processing of Disability Allowance Applications in ensuring calculations and administration of the Scheme is conducted within financial regulation requirements of government. 3. Undertake all required activities to ensure that all stationary request, booking and maintenance of the vehicle are conducted in a timely manner. 4. Maintaining of the Disability program database within the district, and ensuring that monthly returns are sent. 5. Provide...
Apr 02, 2026
Full time
Clerical Officer – Disability (Nabouwalu) (Ministry of Women, Children and Poverty Alleviation)
Fiji Govt Nabouwalu, Fiji
The position supports a range of support services provided for persons with disabilities in the districts that they serve in, ensuring their inclusiveness and accessibility to relevant government services. Key Responsibilities The position will achieve its purpose through the following: 1. Process and administer human resources services to support Ministry operations, including (but not limited to) keeping of personnel records, attending to correspondence, undertaking planning activities. 2. Provide input to the processing of Disability Allowance Applications in ensuring calculations and administration of the Scheme is conducted within financial regulation requirements of government. 3. Undertake all required activities to ensure that all stationary request, booking and maintenance of the vehicle are conducted in a timely manner. 4. Maintaining of the Disability program database within the district, and ensuring that monthly returns are sent. 5. Provide...