13 administration office support jobs found

The position supports a range of human resources services to ensure timely recruitment of staff, and administration of policies and procedures that enable them to meet their responsibilities. Key Responsibilities The position will achieve its purpose through the following principle accountabilities: 1. Oversea and administers the day to day activities of the office to ensure productive and efficient office operations; 2. Supervisors the work of employees in supporting roles, including assigning workload and monitoring employee performance; 3. Serves as the primary point of administrative contact and liaison with other departments / division within the Ministry on operational matters concerning the office; 4. Coordinates the disposition and/ or resolution of individual problems and disputes involving staff as they rise and facilitates counseling and institutes disciplinary procedures; 5. Provides assistance in the understanding and interpretation of the...

The position is responsible to the head of division/section through their immediate supervisors in providing administrative, accounting and clerical services in order to ensure effective and efficient operations of the respective unit/section.       Key Responsibilities 1. Provide comprehensive general administrative and clerical support to the department. 2. Assist the line managers with provision of timely human resource, Finance and planning services to support Ministry operations. 3. Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer. 4. Provide customer services, answer queries and assist in emerging problems our customers face in a timely and efficient manner. 5. Provide Secretariat services and organize and arrange all logistic arrangements for meetings and visits. 6. Prepare and submit relevant required reports to the relevant authorities. 7. Actively contribute to...

he position will perform a range of functions including driving and maintaining vehicle; undertaking messenger duties and providing general assistance related to the efficient operation of the office.      Key Responsibilities 1. Transportation of office staff for work-related purposes, including meeting and workshops and any other runs assigned by immediate supervisor. 2. Preparation and completion of running sheets by keeping proper records of mileage, refueling and servicing to ensure a proper audit trail. 3. Ensure the safety of the vehicle and passengers at all times when on duty. 4. Ensure vehicles are serviced on time and schedule vehicle servicing time with Transport Officer. 5. Collection and delivery of mails and other materials as required to and from the post office, government agencies and other Ministries. 6. Responsible for the vehicle they drive by ensuing daily checkup and must see that they are kept in good running order...

The position is responsible to the head of division/section through their immediate supervisors in providing administrative, accounting and clerical services in order to ensure effective and efficient operations of the respective unit/section.    Key Responsibilities 1. Provide comprehensive general administrative and clerical support to the department. 2. Assist the line managers with provision of timely human resource, Finance and planning services to support Ministry operations. 3. Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer. 4. Provide customer services, answer queries and assist in emerging problems our customers face in a timely and efficient manner. 5. Provide Secretariat services and organize and arrange all logistic arrangements for meetings and visits. 6. Prepare and submit relevant required reports to the relevant authorities. 7. Actively contribute to Ministry...

The position of Executive Officer assists with all logistical and administrative aspects of MoSI at the Executive Support arm of the Ministry of . The position assists Director in ensuring that all activities are facilitated in an effective manner. Key Responsibilities i. Provide comprehensive secretarial and administrative support to the Permanent Secretary, Director, including record-keeping, maintaining in-confidence files, attending to enquiries, and scheduling appointments and meetings. ii. Organize and support all meetings (local and overseas), including drafting minutes, preparing meeting documents, and coordinating logistics with internal and external stakeholders. iii. Proactively tracking, following up, and providing timely updates to the Permanent Secretary, Director on all actionable tasks assigned to various officers, ensuring deadlines are met, progress is monitored, and any issues or delays are promptly communicated for resolution. iv. Effective and...

The Senior Administrative Officer is responsible for ensuring the efficient and effective execution of electrification projects within the Department of Energy. This includes overseeing project planning, tendering, evaluation, procurement, and coordination of funding with relevant stakeholders. The role supports the successful implementation of both on-grid and off-grid electrification schemes by managing contractual processes, facilitating approvals, and preparing comprehensive reports to ensure timely project delivery aligned with policy and operational standards. Key Responsibilities The position will achieve its purpose through the following key duties: 1. Project Tendering & Evaluation: Planning and managing procurement processes, including preparing tender documents, evaluating proposals, and securing necessary approvals (e.g., Government Tender Board, Solicitor General’s Office). 2. Funding and Financial Coordination: Liaising with the Ministry...

The officer supports the day-to-day operations of the assigned section by assisting in policy analysis, sectoral briefs, data collection, and the preparation of planning and monitoring documents. The role assists in the monitoring and evaluation of National Development Plan (NDP) implementation within the assigned sector, contributes to the preparation of Sustainable Development Goals (SDG) and Voluntary National Review (VNR) reporting inputs, and supports NDP governance processes under the guidance of senior officers. The incumbent assists in national strategic planning tasks and contributes to the effectiveness of government agencies across the assigned sector. The incumbent will be allocated to a specific sector (General Administrative Services, Social Services, Infrastructure Services, or Economic Services) at the discretion of the Head of Division or Permanent Secretary.     Key Responsibilities The position will achieve its purpose through the...

The officer supports the day-to-day operations of the assigned section by assisting in policy analysis, sectoral briefs, data collection, and the preparation of planning and monitoring documents. The role assists in the monitoring and evaluation of National Development Plan (NDP) implementation within the assigned sector, contributes to the preparation of Sustainable Development Goals (SDG) and Voluntary National Review (VNR) reporting inputs, and supports NDP governance processes under the guidance of senior officers. The incumbent assists in national strategic planning tasks and contributes to the effectiveness of government agencies across the assigned sector. The incumbent will be allocated to a specific sector (General Administrative Services, Social Services, Infrastructure Services, or Economic Services) at the discretion of the Head of Division or Permanent Secretary. Key Responsibilities The position will achieve its purpose through the following key...

The Position serves to provide essential administrative and logistical support to the Solar unit to ensure the effective implementation, monitoring and reporting of solar energy programmes, including Solar Home System (SHS), rural electrification projects and renewable energy initiatives. The role supports technical and managerial staff by managing data, maintaining accurate records and coordinating official documentations to ensure the effective operations of the solar unit.  Key Responsibilities The position will achieve its purpose through the following key duties: 1. Facilitating the daily operations of the solar unit, including managing correspondence, database and filing reports 2. Maintaining up to date manual and electronic registers, database system and records for solar energy projects 3. Assisting with the preparation and submission of technical or management reports on the process of solar energy projects 4. Serving as appoint of contact for...

The officer is responsible for coordinating and managing the delivery of sectoral and regional policy planning outputs within the assigned section, supporting the Manager Policy Planning Sectoral/ Regional in ensuring all National Development Plan (NDP) formulation, monitoring and evaluation obligations are met. The role coordinates the section's contributions to NDP governance mechanisms, Sustainable Development Goals (SDG) alignment and Voluntary National Review (VNR) reporting, provides policy advice on sectoral matters, and manages and mentors section staff to ensure work outputs consistently meet divisional standards and timelines. The incumbent will be allocated to a specific sector (General Administrative Services, Social Services, Infrastructure Services, or Economic Services) at the discretion of the Head of Division or Permanent Secretary. Key Responsibilities The position will achieve its purpose through the following key responsibilities: 1. Coordinate and...

The position supports the function of the North Administrative Team and the responsibility of transporting the Department of Meteorological Services staff safely to the destinations as and when required. Key Responsibilities The position will achieve its purpose through the following key duties: 1. Carrying out driving instructions without delay, 2. Ensure maintaining vehicle safety and all tools and spare parts are intact and overall cleanliness of the vehicle, 3. Comply with the Government Transport Regulations, 4. Report any vehicle irregularities to the immediate Supervisor, 5. Ensure that the vehicle running sheets are recorded daily with relevant authorizing signatures; and 6. Collection and submission of all fuel receipts to Transport Officer is done on a daily basis.       Knowledge & Experience At least 18 months of relevant experience as a Driver in a public or private sector; Knowledge and understanding...

The primary role of the position is to provide clerical support to Administrative Officer on effective administration of leave. Key Responsibilities The position will achieve its purpose through the following key responsibilities; 1. Provide efficient and effective leave administration and provide graphical trend; 2. Efficiently liaise and provide evidence based advise to all other division on leave matters; 3. Timely and accurately prepare leave returns; and 4. Actively contribute to all corporate requirements of the Ministry’s activities when required.       Knowledge & Experience knowledge and experience of 1 year in maintaining record and creating database; Capacity to utilise computer programs to support the operations of the organization; and Understanding of Fijian Constitution.   Skills & Abilities Good interpersonal and communication skills; Ability to follow instructions...

To ensure all Human Resource support functions with regard to recruitment and selection and other areas of human resources management are provided in a timely manner Key Responsibilities 1. Provide Human Resource support functions and advice in accordance to relevant guidelines and procedures within the agreed timeframes. 2. Assist with compiling and submitting Human Resource reports in a timely manner. 3. Provide Human Resources assistance to the other units in the department. 4. Actively contribute to all corporate functions of the Ministry. Knowledge & Experience 1. At least 1 year experience in the similar field or equivalent 2. Experience in the use of Microsoft applications in particular MS Word and MS Excel to support administration activities 3. Have sound knowledge of filing systems and information management 4. Understanding of the Fijian Constitution (2013) and applicable laws of Fiji Skills & Abilities 1. Good...