Operations Administrator

Position Description

The Operations Administrator supports Adasa’s Fiji operations through procurement, imports, contract administration and field-team coordination, allowing the Operations Manager to focus on technical delivery and clients.

The role manages orders, shipments, supplier follow-up, commercial records and routine logistics, escalating expenditure or contractual decisions to the Operations Manager.

Working arrangements

Home-based in Suva, you must have reliable internet and power.

Adasa will provide you with a laptop, phone, and systems access.

Monday to Friday, with flexibility for Australian business hours and occasional supplier, client or team meetings and site visits.

Ypu will follow Adasa’s information security, HSE, and working-from-home policies.

Responsibilities

1. Procurement and imports

Manage quotations, purchase orders, deliveries, supplier invoices, warranties and spending against approved contract budgets.

Coordinate international freight and customs clearance with suppliers, freight forwarders and licensed customs brokers; prepare and check invoices, packing lists, permits and shipping documents.

Track shipments, duties, landed costs and clearance issues, liaising with FRCS where appropriate.

2. Contracts and commercial administration

Maintain contract registers, milestones, obligations, variations, insurances and subcontractor documentation.

Prepare claims, invoices and contract correspondence for approval; track payments and provide monthly commercial updates.

3. Operations support

Coordinate field-team travel, maintenance schedules, equipment deliveries and subcontractor logistics.

Maintain inventory, spare-parts and administrative records; support reporting, audits, compliance and tenders.

Required Skills

Essential

At least 3 years’ experience in administration, procurement, logistics or contracts, preferably in technical services or utilities.

Strong organisation, commercial awareness, attention to detail and ability to work independently.

Good English communication and Microsoft 365 skills; familiarity with Fiji business practices and right to work in Fiji.

Desirable

Experience with Fiji imports, freight forwarding, customs documentation and FRCS processes.

Experience with contract administration, inventory systems, government or utility clients; iTaukei or Fiji Hindi.