Executive Officer

Program Background

Pacific Australia Skills is a significant Australian investment which stands to make a major contribution to supporting social and economic growth in the region through strengthening the skills and training sector across the Pacific and Timor-Leste. Pacific Australia Skills builds on the achievements of 17 years of Australian Government support for skills and training in the Pacific. 

About DT Global

DT Global is shaping a future where sustainable development and innovation empower individuals, communities, and nations. We work in partnership with local stakeholders to foster inclusive prosperity, social equity, and environmental stewardship. Our global team of 2,500 staff and experts work in over 90 countries to solve complex problems in the peacebuilding, governance, economic development, environment, and human development sectors. With a track record of technical excellence and more than 60 years of international development experience and relationships, we deliver innovative solutions that transform lives.

For more information, please see www.dt-global.com

The Role

Pacific Australia Skills seeks to recruit two Executive Officers to provide high-level administrative, coordination and strategic support to the Executive Leadership Team. One position will focus primarily on supporting the Team Leader, while the other will focus primarily on supporting the Director of Programs. Together, the two roles will also provide coordinated scheduling, meeting and administrative support to other Executive Leadership Team members as required, helping ensure smooth program operations, effective stakeholder engagement and timely delivery of key priorities.

Roles and Responsibilities

Position 1: Executive Officer – Team Leader Executive Support 

• Manage the Team Leader’s schedule, appointments, meetings and travel arrangements. 

• Coordinate internal and external meetings and engagements for the Team Leader, including agenda preparation, briefing notes, recording outcomes and following up agreed actions. 

• Draft, review and format correspondence, reports, presentations, briefing materials and other documents for the Team Leader, as required. 

• Coordinate with technical, operational and corporate teams to ensure timely submission of inputs for reports, workplans, governance processes and other program deliverables. 

• Maintain accurate and up-to-date electronic and, where relevant, manual filing systems, databases and records, including emails and meeting documentation. 

• Support the effective organization of stakeholder forums, engagements, consultations and events led or attended by the Team Leader. 

• Represent the Team Leader’s office in preliminary discussions or coordination meetings when delegated. 

• Other duties as required to support the effective delivery of the program.

Position 2: Executive Officer – Director of Programs Executive Support 

• Manage the Director of Programs’ schedule, appointments, meetings and travel arrangements. 

• Coordinate internal and external meetings and engagements for the Director of Programs, including agenda preparation, briefing notes, recording outcomes and following up agreed actions. 

• Provide administrative and coordination support to the Director of Programs, including support for program planning, implementation, reporting, stakeholder engagement and decision tracking. 

• Support coordination between the Director of Programs and program teams to ensure priorities, decisions and follow-up actions are clearly communicated and progressed. 

• Maintain effective records for Director of Programs meetings, correspondence, approvals and key program decisions. 

• Other duties as required to support the effective delivery of the program.

Shared Executive Leadership Team Support and Coordination 

• Maintain a shared view of executive priorities, key meetings, travel and deliverables to support effective coordination between the two Executive Officer positions. 

• Provide coordinated scheduling, calendar management and meeting logistics support to other Executive Leadership Team members as agreed. 

• Serve as coordinated points of contact between the Team Leader, Director of Programs, other Executive Leadership Team members, program staff and external stakeholders. 

• Coordinate cross-team communication and scheduling to support alignment of workplans, priorities and leadership decision-making. 

• Support the Executive Leadership Team to track progress on key deliverables, manage meeting actions and follow up with relevant staff to meet deadlines. 

• Contribute to a positive team culture and continuous improvement initiatives across executive support, scheduling and coordination systems. 

• Handle confidential and sensitive information with discretion.

Selection Criteria

Essential Experience and Knowledge 

• Recognised qualifications and training in Business Administration, Finance, or any other related fields. 

• Proven experience in executive support, project coordination, or program administration. 

• Demonstrated experience working in an international development context, preferably in a DFAT or other donor-funded program, with a focus on supporting locally led programming.

• Proven strategic and independent work approach, with a proactive, adaptable, and innovative problem-solving mindset focused on continuous improvement and supporting work towards the achievement of development outcomes. 

• Demonstrated ability to work collaboratively in a cross-cultural and multidisciplinary environment. 

• Demonstrated ability to maintain high ethical standards when representing Pacific Australia Skills in any capacity in accordance with relevant codes of practice. 

• Demonstrated high level of discretion, professionalism, and attention to detail. 

• Understanding of and commitment to Gender Equality, Disability and Social Inclusion (GEDSI), Child Protection, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH), prevention of human trafficking, environmental protection, anti-corruption and other DFAT safeguarding policies. 

• Extensive experience working across multiple jurisdictions in the Pacific and Timor-Leste is preferred.

Required Skills 

• Strong organisational skills including planning, developing, implementing and maintaining operational and administrative systems. 

• Strong time management skills with the ability to manage competing priorities and successfully meet deadlines. 

• Excellent written, interpersonal and communication skills, the ability to collaborate across teams, build team cohesion and the ability to cultivate and maintain productive working relationships with a range of partners, stakeholders and vendors in cross-cultural contexts. 

• High levels of flexibility and adaptability. 

• Advanced skills in Microsoft Office suite and digital collaboration tools. 

• Understanding of and commitment to Gender Equality, Disability and Social Inclusion (GEDSI), Child Protection, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH), prevention of human trafficking, environmental protection, anti-corruption and other DFAT safeguarding policies. 

• DT Global strongly encourages applications from individuals with diverse backgrounds including first nations, diverse SOGIESC and people with disabilities.

Click on the link or copy paste it to access the full Terms of Reference for this position: https://tinyurl.com/2p9v4h5f

HOW TO APPLY
Click the 'Apply Now' button.

Please submit
1) Your CV
2) A cover letter addressing the selection criteria

  
APPLICATIONS CLOSE 11:59pm Fiji Time, Wednesday 26 August 2026. 
  
Should this role be of interest, we encourage you to apply as soon as possible. All applications will be reviewed on a 'rolling basis'. Kindly note only shortlisted applicants will be contacted.

People with lived experience of the regions in which DT Global operates are strongly encouraged to apply.  DT Global welcomes applications from individuals with diverse backgrounds including First Nations peoples, diverse Sexual Orientation, Gender Identity and Expression, and Sex Characteristics (SOGIESC), and people with disabilities.

We take a zero-tolerance approach to sexual exploitation, abuse and harm of adults and children; fraud, corruption and bribery; modern slavery; and any form of exploitation across our operations, partnerships, and supply chains. We uphold the highest standards of integrity and expect the same of those we work with.

Engagement with DT Global is subject to formal background screening, criminal record checks, employment verification, and periodic compliance checks. All DT Global staff receive safety, compliance, safeguarding and integrity training, and we expect our personnel and partners to always act in alignment with our company values.