Job Description & Skills/Qualifications Required
The role contributes to ensuring accurate financial processing, compliance with IUCN financial policies, and efficient financial support to programme implementation.
The incumbent will support day-to-day financial operations including accounts payable, staff expense processing, reconciliations, financial record management, and ERP system updates.
Given the operational nature of this role, familiarity with national financial regulations and accounting practices in Fiji, including those of the Fiji Institute of Accountants, would be advantageous.
1. Financial Processing and Accounts Administration
• Process purchase orders, bank payments, and staff-related payments, including advances, reimbursements, and loans in accordance with IUCN financial procedures.
• Review and process corporate and management staff travel and expense claims, ensuring compliance with IUCN policies and completeness of supporting documentation.
• Prepare and issue invoices and maintain accurate records of receipts against invoices.
• Provide relevant information related to staff salary deductions, ensuring that staff advances and loans are accurately recorded and settled, particularly during staff separation.
2. Financial Reconciliation and Reporting
• Perform monthly vendor account reconciliations and follow up with staff to resolve any outstanding issues.
• Reconcile accounts payable and other balance sheet accounts and upload relevant documentation to the NAV checklist.
• Process intercompany (IC) transactions and perform reconciliations of intercompany current accounts.
• Update the fixed asset register in the ERP system and process monthly depreciation entries.
3. Financial Support to Operations and Projects
• Support cash disbursements during workshops, meetings, and events, ensuring proper documentation, approvals, and ERP processing.
• Assist the Regional Finance Officer in determining cash requirements and supporting cash management activities.
• Provide support for month-end and year-end financial closing processes, including preparation of required entries and documentation.
• Generate financial reports and information as requested by the Regional Finance Officer.
4. Audit and Compliance Support
• Assist in preparing documentation and supporting materials for internal and external audits, donor reporting requirements, and compliance reviews.
• Maintain organized financial records in accordance with IUCN policies and donor requirements
5. Other Duties
• Perform other duties as assigned by the Regional Finance Officer or line manager, consistent with the responsibilities of the position
| • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. • Minimum 3 years of relevant professional experience in finance, accounting, or financial administration. • Experience working with international organizations, NGOs, or donor-funded projects would be an advantage. • Experience working with ERP financial systems (e.g., Microsoft Dynamics NAV or similar) is highly desirable. • Strong proficiency in Microsoft Office applications, particularly Excel. • Good understanding of basic accounting principles and financial procedures. • Fluency in English (written and spoken) is essential. • Knowledge of Fijian would be an advantage. • Strong attention to detail and accuracy. • Ability to manage multiple tasks and meet deadlines. • Ability to work effectively in a multicultural and multidisciplinary environment. • Strong organizational and communication skills. |
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
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