Ministry of Health

The core function of the Ministry of Health & Medical Services is to provide high quality healthcare through capable governance and systems to the people of Fiji. The Ministry is committed to improve primary, secondary and tertiary healthcare.

$19,042 - $24,413 yearly
Ministry of Health Suva, Fiji
Feb 16, 2019
Full time
Role: Executive Officer Medicines Regulatory Authority Salary Band: Band E Salary Range: $19,041.75 - $24,412.50 Location: Fiji Pharmaceutical & Biomedical Services Unit/Division: Medicine Regulatory Authority Reports to: Principal Pharmacist Regulatory Subordinates: Nil The Position The position provides administrative support in the operations of the Medicines Regulatory Authority. Key Responsibilities The position will achieve its purpose through the following key responsibilities, working with  relevant staff and service providers, in accordance with legislative requirements:  1. Licensing and registration of pharmacists and pharmaceutical importers, distributors, retailers and manufacturers 2. Provide secretariat support to the Fiji Pharmacy Profession Board & Fiji Medicinal Products Board  3. Coordinate the annual Pharmacy Internship Programme & Pharmacists Registration Exam 4. Arrange for payments to Medicine Regulatory Authority vendors 5. Assist the Principal Pharmacist with collation of Product complaints and Adverse Drug Reaction reports 6. Maintain an effective filing and record- retrieval system 7. Actively contribute to all corporate requirements of the Ministry, including planning, budgeting and selection activities where required  Key Performance Indicators Performance will be measured through the following indicators: 1. Renewal of annual licences, and the registers are updated 2. Board meetings are conducted as scheduled and the action points are implemented within the agreed timeframes 3. Internship assessments are completed within agreed time frames and at least 1 registration exam is conducted annually 4. All planned activities are implemented within the agreed time frames  Selection Criteria The Person In addition to a Diploma in Management or Public Administration (or equivalent relevant experience) the following Knowledge, Experience, Skills and Abilities are required to successfully undertake this role; Knowledge and Experience 1. Understanding and experience of at least 3 years in Human Resource Management 2. Experience in managing and supervising a team. 3. Experience in the use of Information Technology software such as Microsoft Applications 4. Understanding of the Constitution of Fiji 5. At least 3 years’ experience in an administrative, clerical or secretarial role Skills and Abilities 1. Demonstrated ability to effectively work within a team and to meet agreed timelines 2. Highly developed organisational skills and the ability to communicate with people at different levels and from different backgrounds 3. Capacity to utilise computer programs to support the daily operations 4. Service oriented approach with a commitment to supporting the operational/corporate environment of the organization. ___________________________________________________________________________________ Application Process Applicants are to note the following when applying. 1. You must personally complete the application form and sign the Declaration at the end of the form. The application form can be downloaded from the Ministry of Health Website, Form MOHMS FILLABLE 3.pdf 2. Ensure that your first name, last name and date of birth are the same as those on your identity documents 3. All communication regarding your application will be via email. Ensure that you provide a valid email address and that you check this email regularly for communication regarding your application. 4. As part of your application, please submit a. A completed and signed application form; b. Current CV outlining your qualifications and experience; c. For clinical/technical positions only (whenever applicable): a certified copy of your registration and/or valid practicing license; and certified copies of your qualifications. 5. Applicants for employment in the Ministry of Health & Medical Services must be of good character, with a background that demonstrates their commitment to the Civil Service Values contained in the Fijian Constitution. Applicants must also be Fijian Citizens, under age 55, in sound health, with a clear police record. The selected applicant will be required to provide a medical certificate and police clearance prior to take up of duty. 6. The Ministry is an Equal Employment Opportunity employer. Applications are encouraged from all eligible, qualified applicants. All applicants must address the specific knowledge, experience, skills  and abilities required of the job, as this criteria will be considered in assessing the relative suitability of applicants. Submission Applications must be submitted by 4.30pm Monday, February 18th, 2019. Applicants are encouraged to submit their application by email to   Or Applications by Post Applications Delivered Permanent Secretary “DROP MOHMS JOB APPLICATION BOX” Ministry Of Health & Medical Reception Desk, Ground Floor, Dinem Services House, 88 Amy Street,  OR P O Box 2223, Gov’t Bldg, Suva, Fiji Suva