Administration and Operations Associate

General

Mission and objectives

OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention; and facilitate sustainable solutions. The OCHA Office of the Pacific Islands, based in Suva, supports Pacific Island countries and territories through humanitarian coordination, preparedness, response, information management, advocacy and humanitarian financing support.

Context

OCHA Pacific requires efficient administrative and operational support to enable humanitarian preparedness, coordination, missions and emergency response across the region. The six-month assignment will focus on practical office systems, travel and mission support, procurement-process documentation, inventory and event logistics. It is designed as a supervised learning role and will not carry delegated financial or procurement authority.

Task description

Under the direct supervision of an international OCHA staff member based in Suva, the Administration and Operations Associate will undertake the following tasks: • Support day-to-day administrative processes, records management and office trackers. • Assist with travel and mission arrangements and related supporting documentation and follow-up. • Support procurement-process documentation, vendor files, quotation records and action tracking under staff supervision. • Assist with expenditure and budget-monitoring trackers and organization of supporting documents. • Support office inventory supplies and asset records and contribute to physical verification exercises. • Assist with logistics for meetings, workshops, trainings and official visits. • Contribute to updating practical administrative templates, checklists and handover files.

Volunteerism is understood as a wide range of activities undertaken of free will, for the general public good, for which monetary reward is not the principal motivating factor.

Living conditions and remarks

The UN Volunteer will work in the OCHA Office of the Pacific Islands based on Level 2, Kaunikula House, Flagstaff, Suva. Fiji is a middle-income country with adequate basic services, and Suva is the capital and main administrative and commercial centre. Fiji is generally a safe and welcoming country; however, normal security precautions should be observed, including awareness of petty crime and residential security. Accommodation, shops, health services, banking and local transport are available in Suva. The local currency is the Fijian Dollar (FJD).

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy

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