Operations Coordinator, KIWA Project

Operations Coordinator, KIWA Project

Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.

POSITION SUMMARY - This position is based in Suva, Fiji

Conservation International has been awarded a regional project under the Kiwa Initiative entitled “Restoring Ecosystems for Sustainable, Transformative and Resilient Communities (RESTORE).”

This position will be responsible for providing routine operations support for the financial, contracts/grants activities, including providing support in HR management functions. Duties include handling financial transactions, providing grants and contracts administration support, setting up/maintaining filing and reporting systems, generating reports and analysis, new employee on-boarding and providing general office support as directed in accordance with Donor policies and CI policy and procedures as well as assisting the CI-Pacific Senior Manager – Operations to provide efficient operations support to the programs.

RESPONSIBILITIES

Administration of day-to-day financial requirements:

• Management of accounts payable, including preparation of monthly cash requests for funds of projects.
• Ensuring compliance of requisition requests; uploading requests/transactions in BW; ensuring payment of goods and services.
• Ensuring proper documentation of all financial transactions.
• Provide support in donor Project Budgeting/reporting and contracts/grants management of the Program.
• Provide support during the project audit by external auditors.
• Preparation of monthly reports before deadlines, including project budget vs actual analysis and general reconciliation.
• Manage grants and contracts administration including reviewing and verifying sub-grantees and sub-contract information, working with the team to draft the sub-grants and sub-contract agreement, entering and maintaining sub-grantees and sub-contract information in CI’s grant management systems, and generating reports.
• Any other tasks assigned by the Supervisor.

Management of administration and procurement:

• Preparation and maintenance of travel advances, ensuring acquittals are submitted on time and tracking travel expense reports.
• Working closely with relevant countries involved in the project to be compliant with donor policies.

Support HR operations:

• Preparation of staff payroll, ensuring timely entry of timesheets; month-end journals, issuance of pay slips, etc (where required).
• Responsible for updating, maintaining and safe keeping of personnel records ensuring that hard copies are filed and kept with high confidentiality and as are legally required.
• Assist (in close collaboration with the Country Directors and Operations leads) with the hiring and recruitment, including in-country on-boarding and orientation as well as performance monitoring and evaluation procedures.
• Assist the staff with health insurance arrangements, including claims, enrollments, terminations, and ensure premiums are renewed upon due dates and group policy/plan is reviewed accordingly.
• In close collaboration with Senior Manager - Operations to ensure country office’s program implementations comply with CI’s global policies and field finance and operations Manual; including in compliance with donor policies.

Other duties as assigned by the supervisor

WORKING CONDITIONS

• Staff will work from CI’s Suva office with travel to field offices for official business when required.
• May need to work extended hours as needed.

QUALIFICATIONS

Required

• Bachelor’s Degree (Accounting, Business Administration, or related field) OR combination of education and experience.
• At least 2 to 4 years of working experience in a similar position.
• Proficient in accounting principles and financial management.
• Demonstrated experience and ability in taxation issues, HR & benefit policy, and administration management.
• Demonstrated experience and ability in using MS Office and Agresso (preferred) or any accounting software.
• Proven ability in meeting deadlines and accomplishing routine tasks and having an attention to detail.
• Strong written and verbal communication skills.
• Detail-oriented and able to prioritize, manage, and complete multiple tasks and meet deadlines.
• Service-focused, courteous, tactful, and proven ability to work effectively with others.
• Ability to work under general supervision and take initiative to solve problems under supervisor direction.
• Ability to function well in a multicultural, diverse, and fast-paced work team environment.

Preferred

• Experience facilitating large meetings and workshops.
• Experience with multilateral donors/agencies.
• Experience in providing training related to financial management.
• Experience with natural resource management issues.
• Ability to commute between the CI-Pacific HQ and field sites.

To apply for this position, please submit a resume and cover letter.

Application Deadline: September 16, 2026 (11:49 PM EST)

See all Conservation International Career Opportunities HERE

Conservation International is committed to providing equal employment opportunities to all individuals. We believe in hiring based on merit and qualifications, ensuring a fair and inclusive hiring process for everyone.