Contracting Assistant

  • Tourist Transport Fiji Ltd
  • Namaka
  • Apr 10, 2019
Full time Administration & Office Support Graduate and Trainee

Job Description & Skills/Qualifications Required

CONTRACTING ASSISTANT – MULTIPLE POSITIONS

ATS Pacific is one of Fiji’s leading inbound tour operators having been in operation in Fiji for over 25 years. ATS Pacific is seeking a Contracting Assistant  who will assist with checking, collating,  processing contracts for content and inventory load teams. Working as part of a dynamic Contracting Team, this role may see you working with Tour Operators, Accommodation Providers and Regional and Local Tourism Organizations.

 You will be responsible for:

  • Assist with checking contracts to ensure all information has been completed, this may require to follow up with suppliers where information is missing
  • Ensure that contracts are loaded into our contracting and tracking systems with complete accuracy as per our company procedures
  • Look at all opportunities to assist with achieving our overall objectives/deadlines
  • Follow up on any queries with suppliers
  • Action and process any amendments to existing contracts as per process to ensure up to date an accurate supplier information
  • Action any global & tactical specials and inform relevant product teams
  • Action any queues or inbox tasks daily, ensuring completion within 24 hrs
  • Action accounts queries as they arise to ensure suppliers are responded to in a timely manner
  • Maintaining and providing a high level of customer service
  • Providing high-level administrative support to the Contracting Leader and Destination & Contracting Managers

To be successful in this role you will have:

  • Knowledge of the Tourism industry
  • A sound understanding of business operations, process and policies
  • Well-developed, professional written and verbal communication skills
  • Ability to work deadlines and prioritise tasks
  • Demonstrated experience in an administration or customer service position
  • High levels of accuracy and attention to detail
  • Proficiency in Microsoft Office, particularly Excel, PowerPoint and Word; Outlook
  • Experience with using Calypso and the OCD systems would be favourable
  • A sound understanding of our key competitors will be desirable
  • A positive attitude
  • Good presentation skills
  • A business diploma, Travel degree or similar will be highly regarded

If you are interested in applying for this role, please send your resume by close of business Wednesday 24th April 2019.

 Only shortlisted candidates will be contacted.

 

Job Functions

Consultants

Industry

Tourism  

Indoor/Outdoor

Indoor  

Job open to:

Fiji Residents Only