Executive Officer (AMU) (Ministry of Health and Medical Services)

The position administers and coordinates the proper management and control of assets (including fixed assets), procurement and maintain the Fixed Asset register and report directly to the Administrative Officer.

Key Responsibilities

1. Ensure the payments of Water, Electricity, CDP, Waste and Ambulance Services.

2. Coordinate follow-up on the OHS infrastructure issues in the facility.

3. Facilitate the procurement of office furniture.

4. Assist in the Minor works inspection and walkthrough.

5. Coordinate Annual Board of Survey for the hospital facilities.

6. Facilitate quotations for Minor works.

7. Submission of report on a weekly and monthly basis.

8. Actively contribute to all corporate functions of the Ministry as required.

Knowledge & Experience

1. 1. Understanding of fundamental procurement processes and operational procedures.
2. 2. At least 18 months experience in managing and maintaining organizational assets across their lifecycle.
3. 3. Proven ability to lead, coordinate, and collaborate effectively with cross-functional teams.
4. 4. Demonstrated expertise in asset management functions, including planning, utilization, and compliance.

Skills & Abilities

1. 1. Effective communication skills will be appropriate.
2. 2. Demonstrated ability to be efficient in time management for meeting deadlines.
3. 3. Ability to plan, develop, coordinate, multi-task and work under pressure.
4. 4. Service oriented approach, with a commitment to supporting department business plan.

Additional Information

Key Performance Indicators

Performance will be measured through the following indicators:

1. Compliance to the Finance Management Act, Finance Policies and Guidelines and other relevant legislations.

2. All assets to be recorded and Board of Survey conducted on a yearly basis;

3. All reports are submitted within agreed time frames and meet the standard reporting requirements.

4. Active contribution to all corporate functions of the Ministry as required.

Contact Information

For any enquires please contact Ms Litiana Namosimalua on email litiana.namosimalua@health.gov.fj or telephone 3306177 ext 340226