Business / Officer Administrator

$15,000 - $18,000 yearly
  • Sami Investments Pte Ltd
  • Denison Road, Suva, Fiji
  • May 15, 2024
Full time Administration & Office Support Construction Purchasing-Procurement

Job Description & Skills/Qualifications Required

Administration Tasks

  • Answering phones and routing calls to the correct person or taking messages.

  • Running errands in the city - e.g. to bank, suppliers etc.

  • Filing and retrieving corporate records, documents, and reports.

  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

  • Preparing and printing reports, memos, invoices, letters, and other documents.

  • Helping prepare for meetings.

  • Accurately recording minutes from meetings.

  • Greeting visitors and deciding if they should be able to meet with executives.

  • Using various software, including word processing, spreadsheets, databases, and presentation software.

  • Making travel arrangements for executives.

  • Performing office duties that include ordering supplies and managing a records database.

  • Opening, sorting and distributing incoming mail, emails, and other correspondence.

  • Provide general administrative support.

  • Reading and analyzing incoming applications, bookings, and distributing them as needed.

Accounting Tasks

  • Handling basic bookkeeping tasks including:

    • Matching invoices and statements.

    • Following up on paperwork - such as missing invoices.

    • Data entry to MYOB or other accounting software.

    • Printing and correspondence.

    • Updating paperwork.

    • Hard copy and electronic filing.

  • Preparing draft payroll for checking by Accountant and Directors.

Property Management Tasks

  • Answering queries relating to property hire including pricing, availability and amenities.

  • Showing prospective guests and tenants through rental properties.

  • Preparing, emailing and following up on booking forms and invoices.

  • Assisting with guest needs, repairs, any other issues.

Executive Assistant Requirements:

  • Professional presentation and representation of the company.

  • Professional verbal and written communications skills.

  • Proven experience as an executive assistant or other relevant administrative support experience.

  • In-depth understanding of entire MS Office suite.

  • High school diploma or higher a plus.

  • Ability to organize a daily workload by priorities.

  • Must be able to meet deadlines in a fast-paced quickly changing environment.

  • A proactive approach to problem-solving with strong decision-making skills.

TO APPLY - email your CV to info@samiinvestments.com

Job Functions

Accounts Officers / Clerks/ Accounts Assistants, Administrative Officers, Data Entry Staff, Office Administrator/Office Manager

Industry

Construction

Indoor/Outdoor

Indoor

Job open to:

Fiji Residents Only