Administrative Coordinator

  • Natural Waters of Viti Ltd
  • Yaqara, Kings Road, Rabulu, Fiji
  • May 14, 2022
Full time Administration & Office Support

Job Description & Skills/Qualifications Required

Reporting to the Senior HR Advisor, the successful candidate will coordinate a team of twelve employees to achieve the efficient delivery of administrative and transport requirements to the business.

Responsibilities:

  • Establishes and maintains effective working relationships with all employee stakeholders, and visitors through
    excellent customer service skills 
  • Prepares a variety of reports and related information for decision-making purposes, and coordinates Digicel debiting for Team. 
  • Maintains Emergency supplies for NWVL and assesses inventory stock for NWVL Homestead for replenishment and maintains occupancy reports for submission to Finance per quarter 
  • Create/updates SOP on Homestead Expatriate occupation 
  • Coordinates and responds to public inquiries about Plant Tours made in person, by telephone or through correspondence. 
  • Performs a variety of miscellaneous receptionist duties such as greeting customers, answering phone, assists in the generation of gate passes as requested 
  • Arranges visitors’ meals, maintaining internal and external mails, courier documentation. 
  • Responsible for petty cash disbursements for Yaqara and prepares timely reconciliations for reimbursements 
  • Maintains vendor accounts at 14 days to ensure availability of resources for visiting technicians and/or visitors and NWVL
  • Schedule measurement of employees uniforms and liaises with External Supplier to provide same 
  • Generates Purchase Orders and receipts invoices in Oracle System and reclassing of costs per invoices and submits to Finance for timely payments 
  • Receives, reviews and coordinates transport requests from departments 
  • Ensures that EWF and Pool vehicles are maintained and serviced as required for safety of employees 
  • Actions teams rosters and time and attendance in RosterKey and monitors over time within approved budget and guidelines 
  • Monitors work performance and delivers development plans of direct reports and initiates performance and
    disciplinary processes as required within the company guidelines 
  • Acts as the focal point for issuing of award items to employees 
  • Assists HR when required with the onboarding of new employees 
  • Facilitates training as required.
  • Coordinates the Administration budget within guidelines 
  • Performs any other duties as assigned by Management 
  • Models Company’s core values: Continuous Learning, Insight to Action, Passionate Advocate for Our Brand, Respect for Each Other and Departmental Collaboration

Qualifications and Experience

  • Pass in Form 6 Level 
  • Diploma in Office Administration and/or HR with 3 years related experience 
  • Valid driving license 
  • Demonstrates ability to proactively lead their team to complete tasks and meet goals 
  • Strong knowledge and experience in the delivery of training 
  • Exhibits skills to actively listen to colleagues, respect ideas and improve the product or process 
  • Knowledge and experience in using Microsoft Office softwares, especially Excel 
  • Knowledge of vehicle maintenance would be an advantage 
  • Completed Training of Trainers Module 1 or equivalent

If you are keen to develop your career in an exciting business with a well-regarded brand, then this could be for you.

Applications close on Saturday 21 May, 2022 and can be sent by email to hr@fijiwater.com.fj 

 

Job Functions

Administrative Officers

Industry

Farming, Animals & Conservation

Indoor/Outdoor

Indoor, Outdoor