Finance and Administration Officer

  • World Food Programme
  • Suva, Fiji
  • Nov 14, 2020
Contract Administration & Office Support Community Services & Development

Job Description & Skills/Qualifications Required

ABOUT WFP

The United Nations World Food Programme is a leading organization delivering food assistance and working with communities to improve nutrition and build resilience. We also support governments of developing countries in their efforts to eliminate hunger and malnutrition by addressing the underlying causes and disparities in access to food and good nutrition to ensure that no one is left behind in line with the Agenda 2030, Sustaining Peace and Agenda for Humanity. WFP is particularly focused on Goals 2 (Zero Hunger) and 17 (Partnerships).

BACKGROUND


With natural disasters becoming more frequent and intense due to climate change, enhancing national capacities in emergency preparedness and response is a priority for the Pacific Island Countries. WFP intends to support these nationally-led efforts through its Pacific strategy which aims to strengthen national capacities to reduce the risk of, prepare for and respond to disasters. This will be pursued through investments in logistics, emergency telecommunications and food security. WFP sees partnerships and innovations as a vital part of its strategy. 

TERMS AND CONDITIONS

Job title:                             Finance and Administration Officer 
Vacancy number:               TBC
Contract type:                    Fixed-term (NOB)
Duration:                            1 year, renewable
Duty Station:                      Suva, Fiji 
 

KEY ACCOUNTABILITIES

The Finance and Administration Officer will be responsible for the following duties (not all-inclusive):

 

Financial duties;

  • Support corporate finance and resource management strategies and major ongoing programmatic initiatives, participating where appropriate using finance and resource management expertise.
  • Contribute towards the development of country specific plans and processes, aligned with Regional and wider WFP strategy, policies and processes to meet food assistance needs of beneficiaries within the Pacific Office.
  • Analyse and report on key data for financial status and outcomes of projects in accordance with corporate governance requirements, ensuring accuracy, deadlines, and accounting processes are complied with.
  • Monitor analyse budgets for new and ongoing projects according to established corporate procedures and requirements.
  • Perform bank reconciliations, disbursements, clearance of receivables, overall cash management and monthly financial closures on a regular basis in accordance with corporate requirements.
  • Contribute to the delivery of financial controls and insight into WFP performance, undertaking periodic risk and internal control assessments to identify areas which may present potential audit, compliance or financial risk.
  • Collate and analyse data for the preparation of accurate and timely reporting, in order to provide management with financial, accounting and budgetary information to enable them to make informed decisions.
  • Track and analyse data to identify opportunities for improvements to policies, systems and procedures in order to minimise financial risks, improve the efficiency and effectiveness of operations, and ensure services are aligned with business objectives.
  • Provide the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
  • Represent unit/CO at internal meetings, external meetings and events with other UN agencies, banks and other financial institutes, or other partners and entities as required.
  • Follow standard emergency preparedness practices to ensure WFP can quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

 

Administrative Duties;

  • Manage the existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and estimate new requirements aiming at efficiency, cost effectiveness and timeliness of operations and services.
  • Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and contribute to the provision of recommendations to the management on improvements/changes.
  • Build and maintain the partnership with WFP stakeholders, other UN agencies and local government offices.
  • Develop annual plans, contribute to longer term strategies and improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations and processes.
  • Carry out complex data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.
  • Give support and organize trainings and workshops for WFP staff and partners.
  • Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
 

Human Resources Duties;

  • Support HR operational activities or projects that are aligned to business needs, following standard processes and ensuring alignment with wider WFP policies.
  • Undertake basic human resources functions related to staff benefits, recruitment of staff, and training in collaboration with WFP Regional Bureau, Bangkok.
  • Perform other related duties as required.
STANDARD MINIMUM QUALIFICATIONS

 

Work Experience:

  • A minimum of three years of progressively responsible work experience in Finance, Accounting, Business Administration or any other related fields.
  • Experience in reviewing and analyzing financial statements.
  • Experience in implementing accounting and internal control processes.
  • Experience in human resources and admin is an advantage. 

 

Knowledge & Skills:

  • Knowledge of risk management approaches and internal controls.
  • Familiarity with budget management, business planning, and forecasting discussions on a programme-wide level, integrating financial resource information from a portfolio of projects to analyze effectiveness and financial viability.
  • Ability to analyze relevant financial data and produce high quality formal reports in English.
  • Knowledge of UN system, standard software packages and systems, financial policies, rules, regulations and procedures is an added advantage.

 

Education:

  • Advanced University degree in Finance, Business Administration, Accounting, International relations or related fields or First University Degree with additional years of related work experience and/or trainings/courses.
  • Full memberships in an international recognized professional accountancy body such as Association of Chartered Certified Accountants (ACCA), Institute of Certified Public Accounts (IPCA) or equivalent is an added advantage. 

 

Language:

  • Fluency in spoken and written English is required. Proficiency in a second UN languages is an advantage. 
DEADLINE FOR APPLICATIONS

Deadline:  29 November 2020, 23:59 Eastern Standard Time (30 November 2020 at 16:59 Fiji Time) 
This vacancy announcement is for Nationals from Fiji. Only short-listed candidates will be contacted.
To be considered, interested candidates are invited to apply through the WFP careers website (http;//www1.wfp.org/careers/job-openings).
 

DEADLINE FOR APPLICATIONS

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Job Functions

Administrative Officers, Finance Officer

Industry

Community Services & Development  

Indoor/Outdoor

Indoor  

Job open to:

Fiji Residents Only