Finance and Administration Assistant

  • Pacific Community
  • Suva, Fiji
  • Nov 04, 2019
Full time Accounting/Audit Administration & Office Support Community Services & Development Government & Military

Job Description & Skills/Qualifications Required

  • Attractive and competitive local package
  • Friendly and supportive team environment
  • Join the principal development organisation in the region

Description

The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 26 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 20 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

The Regional Rights Resource Team (RRRT) of the Pacific Community (SPC) was established in 1995 and has been a pioneer in providing human rights capacity-building, research, policy, legal and technical assistance in the Pacific region. RRRT’s mission is to advance human rights and good governance standards for the sustainable and equitable development of the region and the benefit of all Pacific peoples.

The Finance and Administration Assistant will provide finance, accounting and administration support to RRRT projects. The key responsibilities of the role include the following:

  • Project accounting administration
  • Project finance support
  • Logistics and Travel Support for meetings/workshops/events
  • Country Project Support
  • Programme Administration Support

For a more detailed account of the key responsibilities, please refer to the job description provided.

 

Key selection criteria

Qualifications

  • Diploma in Finance, Accounting or Administration.

Knowledge and experience  

  • At least 3 years of relevant work experience in project accounting and financial reporting in a reputable organization
  • Use of modern management and information systems and accounting software
  • Analytical ability and advanced computer literacy, especially with Microsoft office applications

Essential skills

  • Good working knowledge of project financial reporting
  • Experience in travel and logistics
  • Excellent communication and interpersonal skills and the ability to maintain effective working relationships with people from different cultural backgrounds

Language skills

  • Excellent English communication skills (oral and written)

Interpersonal skills and cultural awareness

  • Ability to work in a multicultural, inclusive and equitable environment

 

Salary, terms and conditions

Contract Duration – Until 30 June 2021

Remuneration – This is a full-time position at Band 6 in SPC’s 2019 salary scale, with a commencing taxable salary range of FJD 1,801‒2,251 per month, plus local staff benefits. An offer of appointment for an initial contract will be made in the lower half of this range, with due consideration given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews.

SPC is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. SPC’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child. Successful candidates will be required to provide a police clearance certificate.

 

Application procedure

Closing Date – 14 November 2019

Applicants must apply online.

Hard copies of applications will not be accepted.

To be considered for this role, you must provide us with:

  • an updated resume
  • a cover letter detailing your skills, experience and interest in this position
  • responses to all screening questions

Please ensure your documents are in Microsoft Word or Adobe PDF format.

Applicants should not attach copies of qualifications or letters of reference. These documents may be requested at a later stage.

Please ensure that you respond to all of the screening questions. If you do not respond to the screening questions, your application will be considered incomplete and will not be reviewed at shortlisting stage.

Only Fijian citizens are eligible to apply for this role.

Screening Questions

  1. Describe an example of when you were responsible for organising a large event. How did you organise and schedule the tasks? Was the event successful? If so, how did you know? Is there anything that you would have done differently?
  2. Please describe your background in financial administration (including reporting) and procurement (including facilitation of procurement processes) for donor-funded projects.
  3. Please describe your experience with preparing budgets for workshops or events?

Job Functions

Accounting Jobs (Other)

Industry

Government & Defence  

Indoor/Outdoor

Indoor  

Job open to:

Fiji Residents Only